Shipments Weighing 150 lbs. or less (actual or dimensional weight), utilize United Parcel Service

• Ship to:

  Bealls Outlet Stores

  2100 47th Terrace E

  Bradenton, FL. 34203

• From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

• Do not ship 3^rd Party Billing, Consignee Billing or UPS Hundred Weight.

• Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

• If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 151 lbs. up to 7,999 lbs.” within this section for instructions.

UPS Size Limits for packages

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

• Packages can be up to 165 inches (419 cm) in length and girth combined
• Packages can be up to 108 inches (270 cm) in length

How to measure your package size

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

Step 1. Determining Length

• Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

• Measure the width of the package, rounding to the nearest inch.

• Multiply this number by 2. Measure the height of the package, rounding to the nearest inch.

• Multiply this number by 2. Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

How to determine dimensional weight

Compare each package's actual weight to its dimensional weight. The larger of the two weights is the weight you would use to route your shipment.

Shipments weighing 151 lbs. to 7,999 lbs. and not exceeding 1,200 cu. ft.

All shipments weighing between 151 lbs. and 7,999 lbs. (actual or dimensional weight), less than 1200 cubic feet, with a commodity above 125 and less than 7 pallets use the Carrier Selection Chart below. If your shipment exceeds any of these measurements please refer to “Shipments Weighing 8,000 lbs. or more”.

Vendors are required to combine all shipments from the same location with the same destination to no more than 1 LTL shipment per week.

Carrier Selection Chart based on Shipping Zip Codes

Consolidators and LTL Carriers Addresses and Contact Information

National Retail Transportation Terminal Contact Information

Pickup requests should be made through the N.R.T. website www.nrsonline.com or by calling 201.863.3200. First time users will need to create an account by choosing the “Request An Account Here” link. For assistance with problems or questions with registration call 201.863.3200 and choose option 4. Direct all other questions or comments to customerservice@nrsonline.com

Vendors must call NRT to schedule a pick up no less than 48 hours prior to the order's cancel date date. All deliveries must be called in 24 hours prior to delivery taking into consideration weekends and holidays.

Commercial Zone Zip Codes

• New Jersey Zip Codes 070 - 079 and 088 - 089

• New York Zip Codes 100 - 116

• Connecticut 068 - 069

• California Zip Codes 900 - 930

Defining Commercial Zone vs. Consolidation Zone

• Commercial Zone = Shipments made within this area are at the vendor’s expense from their dock to Beall’s consolidator.

• Consolidation Zone = is the geographical area in which an agent for Beall’s Outlet Stores collects vendor shipments at Beall’s direction and builds truckloads destined for Bradenton Florida. 

Consolidator information

• When vendors are scheduling a pick up with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

• The vendor has the responsibility to arrange for the shipment to the consolidator.

• The vendor, at their discretion, within the Commercial Zone may select Beall’s consolidator (at vendor’s expense) to make the pickup or utilize their own truck or a 3^rd party carrier to make the delivery to the consolidator.

• If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the merchandise is delivered to the consolidator is the official pickup date for Beall’s. The carrier must provide vendor's bill of lading to the consolidator.

• It is the vendor’s responsibility to ensure that the consolidator picks up within the designated shipping window.  

• The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).

• If you arranged with the consolidator for a pick up and he does not make the pick up on the scheduled day, or if you have any problems with our consolidator, call the Beall’s Transportation Department immediately at 914.744.4658.

• Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Beall’s inclusive of full freight plus a $275.00 administrative fee.

Consolidator Requirements                                           

LTL Requirements

• Vendors are required to combine all shipments from the same location with the same destination to no more than 1 LTL shipment per week.

• Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets.

• All vendors must allow drivers to perform the carton count by purchase order at the time of pickup.

• No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

• Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

• LTL carriers require the original VICS bill of lading.

• If you need assistance in obtaining NMFC numbers contact the LTL carrier assigned to your shipping point.

• If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.

• If the carrier does not make the pick up on the date your requested through webforms or if you have any problems with the service from our designated carrier, call the Beall’s Transportation Department immediately.

Shipments Weighing 8,000 lbs. or more, Truckload Shipments

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

• Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carrier does not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

• All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Distribution Center will not accept deliveries without a metal bolt seal.

• Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

All shipments over 150 lbs. must use a VICS bill of lading. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

• Ship from: Company name and shipping address (including zip code).

• “Ship to” address must be completed as shown in “Consolidator and LTL Carriers Addresses and Contact Information.”  All Truckload shipments must be addressed to: Bealls Outlet Stores 2100 47^th Terrace East Bradenton, FL 34203.

• Freight terms must be marked on VICS bill of lading as outlined on the Carrier Selection Chart. All Truckload shipments to the Distribution Center must be marked as “Freight Collect.”

• List all purchase orders on one VICS bill of lading.

• Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons by purchase order on your bill of lading.

• Provide weight by purchase order.

• Provide Department number by purchase order (write in the section of “Additional Shipper Info”).

• Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, Class and NMFC number. 

• Beall’s will no longer require the National Motor Freight Classification number (NMFC) on shipments through our consolidators.

• The NMFC number is still required for shipments through LTL Carriers and Truckload shipments. The Commodity Description and Class Number are still required on ALL shipments and must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements. Carton quantities should be noted in either the “Handling Unit” or “Package” section of the VICS bill of lading.

• If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.

• Except for consolidator shipments, the total weight in the carrier information section must include the pallet weight.

• Shipper must fax or email a copy of the VICS bill of lading to the Beall’s Transportation Department after the driver has signed for pick up.

Truck Load Shipments – Must include this additional information:

• Seal number and trailer number including all alpha and numeric characters must be noted on the VICS bill of lading.

• Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

• Vendors must fax a copy of the signed bill of lading to the Bealls Transportation Department after the driver has signed up for pickup.

Beall’s Outlet Stores, Inc. will accept collect air shipments only when the following conditions have been met:

• You have negotiated with the buying office, and

• Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

Prepaid air shipments do not require air authorization from our Transportation Department. Do not ship freight prepaid and add freight charges to the merchandise invoice. This will result in a charge back.

Advertised merchandise shipped past cancel date will be subject to air shipment at 100% vendor cost.

All direct to store order requires Transportation involvement. Send a routing request for all DTS orders regardless of shipment size and Transportation will provide the correct routing.

Volume or Truckload Routing Request

Product Invoice

• If merchandise is marked and packed for each store individually, each store should be invoiced individually.

• All invoices should be mailed under separate cover (e.g. not with the merchandise), to:

  Bealls Inc.

  Attn: Accounts Payable

  P.O. Box 25030

  Bradenton, FL 34206-5030

• We require that Sellers bill us for only one purchase order per invoice. Invoices with multiple purchase orders will not be processed for payment.

• Please include your DUNs number on each invoice. Do not prepay freight and add freight charges to the merchandise invoice. Freight charges received without prior approval from the Transportation Department will be returned unpaid to the vendor.

• Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. Penalties are subject to collection by Bealls Outlet Stores and its Subsidiaries or Affiliates.

General requirements for all cartons:

• All shipments received by Beall’s should be in cardboard cartons. 

• Exterior Shipping Cartons: Cartons should be of a construction that conforms to general transportation guidelines.  The preferred carton should be “C” Flute cardboard with a thickness of 11/64” with 41 Flutes per lineal foot.  Cartons should also be a minimum of 30 LB crush. 

• Fragile Merchandise: All outer cartons of fragile merchandise should be marked FRAGILE in bold type.  If inner packs are being reshipped then inner packaging materials should be the same as the exterior shipping carton guideline.

• Individual carton dimensions cannot be less than 9” L x 7” W x 4” H or exceed 39” L x 30” W x 22” H.

• Individual cartons cannot weigh less than 2 lbs. or more than 50 lbs. unless an individual item exceeds this weight.

• Do not use metal or plastic bands or straps.

• UCC-128 labels are not required for Beall’s Outlet shipments.

General Instructions for Bulk Orders and Simple Case Pack Orders

Due to new internal operations, it is mandatory that the “Beall’s "style” and “color” are part of the carton markings if applicable based upon the purchase order’s level of detail.

Unless otherwise indicated on the purchase order, all orders should be packed as follows:

• Vendors must pack by style, color, and size if applicable based upon the purchase order’s level of detail. Each carton must be packaged with only one Beall’s Outlet style, solid color and size whenever possible.

• Package each purchase order in separate cartons. Do not combine purchase orders in the same carton.

Bulk or Simple Case Pack Carton Labeling Instructions

Label each carton on one of the long sides with the following information:

• Vendor’s name and address.

• Beall’s Outlet Stores, Inc. and address.

• Purchase order number.

• Department number.

• Beall’s Style number must be on all cartons.

• Color.

• Size.

• Carton count identification by purchase order. For example, PO # 1234567, 1 of 3, 2 of 3, 3 of 3.

• Total Cartons.

General Instructions for Complex Case Pack calls for a pre-arranged assortment of goods to be packed in either inner packs, single cartons or, in cases where the assortment is too large for a single carton, in groups of cartons.  The specific packing requirements are spelled out on the face of the Beall’s Outlet purchase order.

All case pack orders should be packed as follows:

• Case pack merchandise is to be packed as stated in purchase order.

• Pack each "case pack" assortment in separate cartons.

• Pack each purchase order in separate cartons.  Do not combine purchase orders in the same carton.

• The packing slip should be attached to outside of lead carton for each purchase order.

In some instances, multiple case pack assortments may exist on the same order. The purchase order explains how to build these assortments and will give each assortment a unique code (an alphabetic character). When shipping orders with multiple case pack assortments it is critical that you follow these additional carton-labeling steps for each carton (see example below).

Complex Case Pack Carton Labeling Instruction

Label each carton on one of the long sides with the following information:

• Vendor’s name and address.

• Beall’s Outlet Stores, Inc. and address.

• Purchase Order number.

• Department number.

• Case Pack quantity (per carton).

• Case Pack assortment code  (e.g. A, B, C, etc.) that corresponds with the purchase order case pack being shipped.

• Carton counts by assortment code (e.g. Assortment A 1 of 2, A 2 of 2).

• Total Cartons in the shipment.

All shipments must contain a packing slip on the lead carton.

Packing slips must include the number of units by:

• Purchase Order,

• Beall’s style number,

• Color, and

• Size if applicable based upon the purchase order’s level of detail.