Dear Vendor Partner:

 

Beall's Inc. has begun utilizing the new Transportation Management System for all inbound transportation to our distribution facilities.  This system will deliver visibility to our inbound purchase orders and permit a dynamic platform for transportation decision support.  We look to you, our partner in the vendor community, to help make this process a success.

 

One of the goals of our process is to eliminate the manual request for routing instructions currently in place and replace that with a web-based application to communicate with our transportation team.   

The link below provides step by step instructions on how to register and get started on the new system.

TMS Inbound - Vendor Operating Manual

For details on how to register or questions about the new system, please call 941-744.4658 or email us at traffic@beallsinc.com.

Please note: Truckload and LTL shipments will utilize TMS.  For vendors shipping through a consolidator you will not use the new system at this time if your shipment does not exceed 8,000 lbs, 1,200 cubic feet or 10 pallets, please continue to contact City Logistics & Transport (on the west coast) or National Retail Systems (on the east coast) directly to coordinate routing.

 

Bealls will notify you when you can utilize the new system for consolidator shipments.

 

Thank you for your cooperation and partnership.

 

Sincerely,

 

The Beall’s Transportation Team

 

 

 

Beall’s Department Stores

 

Domestic Transportation Routing Guide

 

Issued August 1, 2010

Effective: August 15, 2010 – January 31, 2011

 

This Transportation Routing Guide is valid only for purchase orders issued by:

Beall’s Department Stores

 

The instructions contained in this guide are only valid for purchase orders shipped:

August 15, 2010 – July 31, 2011

Please use the previous guide for all shipments prior to August 15, 2010.

This guide supersedes all previous Routing Guides and exception routing issued by Beall’s Department Stores.

It is the responsibility of the vendor to obtain the current Routing Guide in effect at the time of shipment. Beall’s Department Stores does not mail out routing guides. All instructions shown in this routing guide are transportation compliant terms and conditions of our purchase orders and must be followed when shipping to Beall’s Department Stores distribution center or direct to stores. It is the responsibility of the vendor (or the vendor’s agent) to access and comply with all instructions of the most current issue of this guide. If you cannot fully comply with all instructions in this guide, you must contact Beall’s Transportation Department prior to shipping.

 

Our goal is to minimize transportation cost, while expediting the flow of merchandise to the floor. To that end we seek, where possible, full truck loads directly from the vendor’s facility to our distribution center.

·         Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to a charge back. The original shipment must have color and size integrity or is subject to return or charge back.

·         All changes within this routing guide are identified in red.

General Information

·         Only Beall’s Transportation Department can authorize changes to routing instructions.

·         Buyers cannot authorize routing and should not be contacted for routing instructions.

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window.

·         If a vendor calls the Transportation Department and receives routing instructions, the vendor is still required to comply with all of the listed requirements within this Routing Guide.

 

Our next update to the Routing Guide will be February 1, 2011

 

Beall’s Department Stores Routing Guide is available on our web site at www.beallsinc.com Go to “for vendors” and then click on “Bealls vendor relations”, select Transportation Routing Guide. 

 

 

Domestic Transportation Beall’s Transportation Routing Guide

 

Table of Contents  

                     I.Routing Guide Changes and Key Points

                   II.Contact Names and Numbers

                 III.How to use This Manual

                 IV.Shipments From California Zip Codes 900 to 930 (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 150 lbs. or Less

Shipments weighing 151 lbs. up to 7,999 lbs. and not exceeding 1,200 cu. ft.

Shipments within the Commercial Zone

Shipments weighing 8,000 lbs. or More

Air Shipments

Direct to Store Shipments (see Section VII)

                   V.Shipments From Northeastern States (Includes: CT, NJ, NY) (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 150 lbs. or Less

Shipments weighing 151 lbs. up to 7,999 lbs. and not exceeding 1,200 cu. ft.

Shipments within the Commercial Zone

Shipments outside of the Commercial Zone

Shipments weighing 8,000 lbs. or More

Air Shipments

Direct to Store Shipments (see Section VII)

                 VI.Shipments From Any State Outside of the Consolidation Zones (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 150 lbs. or Less

Shipments weighing 151 lbs. and over.

Shipments weighing 8,000 lbs. or More

Air Shipments

Direct to Store Shipments (see Section VII)

               VII.Direct to Store Shipments (Includes Non-Merchandise Shipments)

             VIII.Terms, Invoices and Damages

                IX.Sample Shipping Violations

                  X.Samples of VICS Bill of Ladings

Sample #1:

Within Commercial Zone, picked up by Consolidator

Within Commercial Zone, dropped off by Vendor

Within Commercial Zone, Vendor used 3^rd party to make delivery

Sample #2:

Within Consolidation Area, outside of Commercial Zone

Sample #3:

Less than Truckload Shipments

Sample #4:

Direct to Store Shipments

Sample #5:

Truckload Shipments

Sample #6:

Blank VICS Bill of Lading

VICS Bill of Lading Supplement

 

 

I.  Domestic Transportation Routing Guide Changes and Key Points

 

Issued: August 1, 2010

Effective: August 15, 2010 – January 31, 2011

 

Please read each section carefully.

Routing Key Points

·         Due to new internal operations, it is critical that the Beall’s style number or Manufacturers style number is on all cartons whenever possible as defined in Section IV “Packing and Marking Requirements” of the main web page.

·         Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to charge back. The original shipment must have color and size integrity or is subject to return or charge back.

·         When completing freight terms on the VICS bill of lading for any shipment (except small package shipments) within the commercial zone, the vendor must complete the “Freight Charge Terms” by marking  “Prepaid” and in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window.

·         Beall’s current return policy is that any merchandise that is refused by Beall’s receiving docks will be shipped freight “Collect” back to the vendor on Beall’s designated LTL carrier. These shipments are refused and sent back to the vendor without obtaining any return authorization.

·         When completing the “Carrier Information” section in the VICS bill of lading, Beall’s will accept the carton quantities in either the “Handling Unit” or “Package” section. If your shipment is palletized enter the pallet quantity under the “Handling Units” and the carton quantity under the “Package” section. The total weight must include the pallet weight.

·         The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Beall's Department Stores.  Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty.  Our Buyers must be made aware of any changes to normal shipping points as soon as your company knows them.

 

 

II. Contact Names and Numbers

 

BEALL’S CONTACT LIST
Error Code Classification	For Requirements / Information Regarding	Contacts	Phone / Fax / e-mail
200 / 270	Transportation Bill of Lading Carton Identification	Transportation Office	941.744.4658 941.747.4378 (fax) traffic@beallsinc.com
	Carton Packaging Information / Questions	Distribution Center	941.744.4682 dkeller@beallsinc.com
	Delivery appointments	Transportation Office	941.744.4419
250	PO Compliance	Buyer	941.747.2355
300 / 350	Cross-Dock Vendor Compliance Store X-Dock / Packing & Carton Label Marking UCC-128 Label–Inspection Case-Pack X-Dock / Packing & Carton Label Marking- Inspection	EDI/ Merchandise Support Manager	941.744.4366 941.745.2813 (fax) jortiz2@beallsinc.com
600 / 700	Cross- Dock Operations UPC Ticketing Accuracy Shipment Accuracy Issues	EDI Merchandise Support Manager	941.744.4366 941.745.2813 (fax) jortiz2@beallsinc.com
	Return to Vendors	38th Ave. D.C. Or Buyer	941.744.4302 941.750.8100 (fax) dkeller@beallsinc.com or jtaylor@beallsinc.com
	Transportation Routing Guide Violations and Early / Late Shipments	All vendors	941.744.4658 941.747.4378 (fax) traffic@beallsinc.com
	Accounts Payable / Vendor Relations Packing Violations	Vendors A-L Vendors M-Z	941.744.4369 941.744.4404 accountspayable@beallsinc.com

 

 

III.  How to use this Manual

 

Are you using the right transportation routing guide for your purchase order?

The Beall’s Department Stores purchase orders range between 0100000 and 0699999. If your purchase order falls within this range, you will want to use this Routing Guide. If your purchase order falls outside of this range, do not use this routing guide. Please refer to the Beall’s Outlet Routing Guide, which is available on our Internet site at www.beallsinc.com under “for vendors” and click on “Outlet Vendor Relations”.

 

Where are you shipping? The purchase order information should be used in determining if the shipment is to be routed to the distribution center or is a direct to stores shipments. This guide has been separated into sections based on geographical areas and then by weight breaks. 

·         If you are shipping less than 151 lbs. (actual or dimensional weight), ship using United Parcel Service. (See “Shipments Weighing 150 lbs. or less” in your shipping location for details). 

·         If your shipment weighs between 151 lbs. and up through 7,999 lbs, is less than 1200 cubic feet, has a  commodity above 125 and/or is less than ten (10) pallets, follow the guidelines in sections IV, V or VI (based upon your shipping location).

Do you have questions regarding your Bill of Lading?

·         All vendors must use a VICS bill of lading (except shipments sent via small package carries, e.g. UPS, FedEx, etc.). 

·         Detailed information regarding the completion of a VICS bill of lading is listed within each section based upon the vendor’s shipping location.

Defining Commercial Zone

Commercial Zone = Shipments originating within this area are at the vendor’s expense from their dock to Beall’s consolidator.

 

 

IV. Shipments From California zip codes 900 to 930 (Includes Non-Merchandise shipments)

 

Distribution Center Shipments

 

Shipments Weighing 150 lbs. or less (actual or dimensional weight), utilize United Parcel Service

·         Ship to:

Beall’s Department Stores

1806 38^th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3^rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 151 lbs. up to 7,999 lbs.” within this section for instructions.

UPS Size Limits for packages

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

• Packages can be up to 165 inches (419 cm) in length and girth combined
• Packages can be up to 108 inches (270 cm) in length

How to measure your package size

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch.

·         Multiply this number by 2. Measure the height of the package, rounding to the nearest inch.

·         Multiply this number by 2. Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

How to determine dimensional weight

Compare each package's actual weight to its dimensional weight. The larger of the two weights is the weight you would use to route your shipment.

 

 

 

Shipments Weighing 151 lbs. up to 7,999 lbs., and not exceeding 1,200 cu. ft. or 10 pallets utilize City Logistics & Transport, Inc.

All shipments from California between 151 lbs. and 7,999 lbs. (actual or dimensional weight), less than 1200 cubic feet, with a commodity above 125 and less than ten (10) pallets are to be routed to our consolidator City Garment Carriers. If your shipment exceeds any of these measurements please refer to Shipments over 7,999 lbs.

 

Vendors are required to combine all LTL shipments from the same location with the same destination to no more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days.

City Garment Carriers	Zip Codes 900 to 930
Bill of Lading addressed to:   Beall’s Department Stores C/o City Logistics & Transport Inc 2016 E. University Drive Rancho Dominguez, CA 90220	Telephone: 310.223.1010 Fax: 310.223.1018 Contact: Customer Service Hours: 7:00 am to 6:00 pm Monday-Friday Deliveries: 10:00 am to 2:00 pm Must call 48 hours in advance to schedule a pick up (weekends and holidays not included)

 

When vendors are scheduling a pick up with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

 

Freight Charge Terms:

Completing the VICS bill of lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept this portion blank.

·         Shipping from within the Commercial Zone on the vendor’s truck or 3^rd party carrier, terms should be marked in the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

Shipments within the Commercial Zone

General requirements for Beall’s Department Store shipments within the Commercial Zone.  (Zip Codes 900-930)

·         Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).

·         The vendor has the responsibility to arrange for the shipment to City Garment Carriers (consolidator).

·         Within the commercial zone vendors may use City Garment Carriers, their own truck or a 3rd party carrier to make deliveries, but must schedule a delivery appointment with the consolidator.

·         If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the merchandise is delivered to the consolidator is the official pickup date for Beall’s. Carrier must provide vendor's bill of lading to the consolidator.

·         The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window and to ensure that the consolidator picks up within the designated shipping window.

·         If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

·         Vendors in the Commercial Zone are responsible for freight charges to move the shipments to the consolidator'. Therefore vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Bealls inclusive of full freight plus a $275.00 administrative fee.

Within the Commercial Zone: Bill of Lading Requirements for City Logistics & Transport, Inc.

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Do not prepare a manifest or master bill of lading for total purchase orders.

Bill of lading must state the following:

·         Ship from:

·         Company name and shipping address

·         Ship to:

Beall’s Department Stores 

C/o City Logistics & Transport, Inc.

2016 E. University Drive

Rancho Dominiguez, CA 90220

·         List all purchase orders on one VICS bill of lading,

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order,

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”),

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

Documentation Exchange

·         City Garment requires the original VICS bill of lading and one copy per purchase order of the VICS bill of lading. The pickup driver must sign the original and all copies.

·         City Garment on dock deliveries will sign your VICS bill of lading, as well as issue a signed dock receipt.

Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 pallets or more - Truckload Shipments

 

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

Bill of Lading for Truckload Shipments

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to: Beall’s will provide the “Ship to” address.

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order number.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.    

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

Air Shipments

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

Direct to Store Shipments

Please see section VII, for detailed shipping instructions.

 

V. Shipments From Northeastern States (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Vendors are required to combine all shipments from the same location with the same destination to no more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days.

 

If your shipping point is one of the states listed below, utilize this section of the routing guide.

Connecticut	New York (only 100-119)
New Jersey

 

Shipments Weighing 150 lbs. or less (actual or dimensional weight), utilize United Parcel Service

·         Ship to:

Beall’s Department Stores

1806 38^th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3^rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 151 lbs. up to 7,999 lbs.” within this section for instructions.

UPS Size Limits for packages

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

• Packages can be up to 165 inches (419 cm) in length and girth combined
• Packages can be up to 108 inches (270 cm) in length

How to measure your package size

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch.

·         Multiply this number by 2. Measure the height of the package, rounding to the nearest inch.

·         Multiply this number by 2. Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

How to determine dimensional weight

Compare each package's actual weight to its dimensional weight. The larger of the two weights is the weight you would use to route your shipment.

 

 

Shipments Weighing 151 lbs. up to 7,999 lbs., and not exceeding 1,200 cu. ft. or 10 pallets utilize National Retail Transportation (NRT)

All shipments from Northeastern states between 151 lbs. and 7,999 lbs. (actual or dimensional weight), less than 1200 cubic feet, with a commodity above 125 and less than ten (10) pallets are routed to our consolidator NRT If your shipment exceeds any of these measurements please refer to Shipments over 7,999 lbs.

 

When vendors are scheduling a pick up with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

Freight Charge Terms:

Completing the VICS Bill of Lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept this portion blank.

·         Shipping from within the Commercial Zone on the vendor’s truck or 3^rd party carrier, terms should be marked in the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from outside of the Commercial Zone, terms should be marked in the “Freight Charge Terms” as “Collect.”

Documentation Exchange

·         Two options: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the VICS BOL original plus one (1) copy per purchase order and the NRT driver will sign the original and all copies.

·         NRT will sign and issue a dock receipt when they accept a vendor’s delivery. NRT will not sign the VICS bill of lading.

National Retail Transportation’s Address and Phone Numbers:
B/L addressed to:   Beall’s Department Stores C/o National Retail Transportation 1624 16th Street, Building “C” North Bergen, NJ 07047	Main Location number 201.863.3200 Delivery Appt.:  201.330.3635                                         Delivery Hours:  7:00 a.m. to 1:00 p.m. Must call 48 hours in advance to schedule a pick up (weekends and holidays not included)

 

National Retail Transportation’s Terminal Contact Information

Pickup requests should be made through the NRT website http://vendors.nrsonline.com or by calling 201.330.3635. First time users will need to create an account. For assistance with problems or questions with registration call 201.863.3200 and choose option 4. Direct all other questions or comments to customerservice@nrsonline.com

 

Commercial Zones Zip Code

New Jersey 070-079,088-089

New York 100–116

Connecticut 068–069

 

Non-Commercial Zone Zip Codes

Connecticut 060-067	New York 117-119
New Jersey 080-087

 

Shipments Within the Commercial Zone

General requirements for Beall’s Department Stores shipments within the Commercial Zone.

(New Jersey Zip Codes 070 - 079, and 088 – 089)

(New York Zip Codes 100 - 116)

(Connecticut 068 - 069)

·         Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).

·         Vendors are required to combine all shipments from the same location with the same destination to no more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days.

·         The vendor has the responsibility to arrange for the shipment to NRT (consolidator).

·         Within the commercial zone vendors may use NRT, their own truck or a 3^rd party carrier to make deliveries.

o        A delivery appointment is required for all deliveries over 50 cartons with NRT

o        NRT offers two options for document requirements: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the VICS BOL original plus one (1) copy per purchase order and the NRT driver will sign the original and all copies.

o        All shipments over 25 cartons must be palletized. The pallet dimension that Distribution Center recommends is 48 x 40.

o        One purchase order per pallet, do not mix purchase orders on pallets.

o        The consolidators will not accept shipments sent via small package carries (UPS, FedEx, etc.).

·         It is the vendor’s responsibility to ensure that NRT picks up within the designated shipping window.

·         If a vendor selects to use their own truck or a third party provider to make deliveries to NRT, the date the merchandise is delivered to NRT is the official pickup date. The carrier must provide vendor's bill of lading to the consolidator.

·         If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

·         Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Beall’s inclusive of full freight plus a $275.00 administrative fee.

Within the Commercial Zone: Bill of Lading Requirements for NRT

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable. 

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

C/o National Retail Transportation

1624 16^th Street, Building “C”

North Bergen, NJ  07047

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

Shipments Outside of the Commercial Zone

General requirements for Beall’s Department Store shipments outside of the Commercial Zone. (Not including New Jersey Zip Codes of 070 – 079, 088 – 089, New York Zip Codes of 100 - 116 and Connecticut Zip Codes 068-069)

·         Vendors must call to schedule a pick up no less than 48 hours prior to the shipment ready date and time taking into consideration weekends and holidays.

·         Vendors are required to combine all shipments from the same location with the same destination to no more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days.

·         The vendor has the responsibility to arrange for the shipment to NRT (consolidator).

·         All shipments over 25 cartons must be palletized.

·         It is the vendor’s responsibility to ensure that the consolidator picks up within the designated shipping window.

·         If the carrier does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

Shipments outside of the Commercial Zone:  VICS Bill of Lading Requirements for NRT 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

C/o National Retail Transportation

1624 16^th Street, Building “C”

North Bergen, NJ  07047                                         

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Shipping from outside of the Commercial Zone, terms must be marked in the “Freight Charge Terms” as “Collect.”

Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 pallets or more - Truckload Shipments

 

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting (800) 342.0333 or E.J. Brooks Company (800) 458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

Bill of Lading for Truckload Shipments

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to: Beall’s will provide the “Ship to” address.

·         List all purchase order (s) on your VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class. 

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         The freight terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”  

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

Air Shipments

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

 

Direct to Store Shipments

Please see section VII.

 

 

VI. Shipping From Any State Outside of the Consolidation Zones (Includes Non-Merchandise Shipments)

Distribution Center Shipments

 

Shipments Weighing 150 lbs. or less (actual or dimensional weight), utilize United Parcel Service

·         Ship to:

Beall’s Department Stores

1806 38^th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3^rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 151 lbs. up to 7,999 lbs.” within this section for instructions.

UPS Size Limits for packages

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

• Packages can be up to 165 inches (419 cm) in length and girth combined
• Packages can be up to 108 inches (270 cm) in length

How to measure your package size

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

·         Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch.

·         Multiply this number by 2. Measure the height of the package, rounding to the nearest inch.

·         Multiply this number by 2. Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

How to determine dimensional weight

Compare each package's actual weight to its dimensional weight. The larger of the two weights is the weight you would use to route your shipment.

 

 

Shipments Weighing 151 lbs. and over

·         All shipments originating outside of the consolidation zones weighing 151 lbs. and over. (actual or dimensional weight), are routed through webforms.

·         Vendors are required to combine all shipments from the same location with the same destination to no more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days.

General requirements for Beall’s Department Store shipments for LTL shipments.

·         Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

·         All vendors must allow LTL drivers to perform the carton count by purchase order at the time of pickup.

·         No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

·         Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

·         It is the vendor’s responsibility to ensure that the carrier picks up within the designated shipping window.

·         If the carrier does not make the pick up on the date your requested through webforms or if you have any problems with the service from our designated carrier, call the Beall’s Transportation Department immediately.

·         Do not prepare a manifest or master bill of lading for total purchase orders shipped on one day.

·         If you are shipping pallets, you must give the number of cartons on your VICS bill of lading.

·         You must show both the number of cartons and the number of pallets on the bill of lading. (On the VICS bill of lading, pallets or skids are shown as Handling Units).

·         The vendor can call the nearest LTL Carrier Terminal to obtain National Motor Freight Classifications numbers (NMFC).

Documentation Exchange

·         The LTL Carrier requires the original VICS bill of lading and two copies.

·         The LTL Carrier will sign the vendor’s VICS bill of lading.

·         Freight Charge Terms:

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”

Bill of Lading Requirements for LTL shipments.

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from:

Company name and shipping address.

·         Ship to:

Beall’s Department Stores

1806 38^th Ave. East

Bradenton, FL. 34208

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”  Do not use 3^rd Party billing.

·         The total weight in the carrier information section must include the pallet weight

 

Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 pallets or more - Truckload Shipments

 

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

Bill of Lading for Truckload Shipments

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to: Beall’s will provide the “Ship to” address.

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order number.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.    

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

 

Air Shipments

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

Direct to Store Shipments

Please see section VII.

 

VII. Direct To Store Shipments (Includes Non-Merchandise Shipments)

 

All direct to store order requires Transportation involvement. Send a routing request for all DTS orders regardless of shipment size and Transportation will provide the correct routing.

 

Volume or Truckload Routing Request

 

 

VIII. Terms, Invoices and Damages

Terms

·         All routing exceptions must be approved prior to shipping and may only be given from the Beall’s Transportation Department. All exceptions must be received in writing from the Beall’s Transportation Department.

·         All purchase orders must be picked up within the shipping window as specified on the purchase order. Orders picked up early or late are subject to shipping penalties, or refusal.

·         It is the vendor’s responsibility to ensure that the consolidator or LTL carrier picks up within the designated shipping window.

·         Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. A sampling of more common penalties appears in the expense-offset section XVI on the Beall’s Department Stores web page.

·         Carriers other than those listed in this guide must call the Beall’s Transportation Department for a delivery appointment 2 business days in advance of the desired delivery. Call (941) 744-4377.

·         Vendors shipping merchandise, printed material, fixtures or any other items or materials from a "third party" are fully responsible for compliance with our routing instructions.

Product Invoice

·         If merchandise is marked and packed for each store individually, each store should be invoiced individually.

·         All invoices should be mailed under separate cover (e.g. not with the merchandise) unless sent electronically via EDI, to:

Beall’s Inc.

Attn: Accounts Payable

P.O. Box 25030

Bradenton, FL. 34206-5030.

·         We require that Sellers bill us for only one purchase order per invoice. Invoices with multiple purchase orders will not be processed for payment.

·         Please include your DUNs number on each invoice. Do not prepay freight and add freight charges to the merchandise invoice. Freight charges received without prior approval from the Transportation Department will be returned unpaid to the vendor.

·         Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. Penalties are subject to collection by Beall's Department Stores and its Subsidiaries or Affiliates.  A sampling of more common penalties appears in the expense-offset section XVI on the Beall’s Department Stores web page.

Damaged Returns to Vendor

·         All vendors doing business with Beall's Department Stores must agree to provide a Return to Vendor Allowance percentage to be deducted off each invoice.

·         Beall's Department Stores will no longer process damaged returns.

 

 

IX. Sample Shipping Violations

 

SHIPPING VIOLATIONS AND PENALTIES

Any transportation or non-transportation violation of this Routing Guide will be subject to a charge back (regardless of merchandise value.)

Shipping violations will be subject to charge backs. See section IX Appendix “f” of the Beall's Expense Offset Policy.

The following violations are a sampling and not a total list of violations that may result in an expense offset to the vendor for shipments to Beall’s Distribution Center:

·         Shipping more than 2 LTL shipments per week (Monday - Friday) on non-consecutive days from the same location to the same destination.

·         Not using the VICS bill of lading.

·         Missing or incorrect information provided on the VICS bill of lading:

o        Ship to address is incorrect.

o        Freight terms are not marked or marked incorrectly.

o        Wrong purchase order is listed or no purchase order is listed at all.

o        Pallet or skid count is provided instead of carton count.

o        Failing to list the carton count, and weight of each purchase order.

o        Department number is not provided by purchase order.

o        Vendor must provide all information required in the “Carrier Information” section.

o        National Motor Freight Classification (NMFC) is not provided (Excluding consolidated shipments).

o        Uniform Classification is not provided.

o        Shipping before the first ship date or after the cancel date (Early - Late Debit Memos) (When shipping within the commercial zone, the receipt date used by Beall's is the date that the Consolidator receives the shipment.)

The following violation may result in an expense offset to vendors for shipments Direct to Store.

·         Failure to provide the purchase order number and the Store Number in the reference field for each carton.

·         Shipping Next Day and/or 2nd Day shipments without the written authorization of the Transportation Department.

·         Shipping under the wrong UPS account number.

 

X. Samples of VICS Bills of Lading

 

Sample #1) This VICS bill of lading is only to be utilized in zip codes 900-930, 070-079, 088-089, 100-116, 068-069. VICS Bill of Lading for use within the Commercial Zones, A) when the consolidator is making the pickup, B) Vendor dropped off at Consolidator, or C) Vendor used a 3rd party to make delivery.

 

Sample #2) Do NOT utilized this VICS bill of lading if your shipping zip codes are one of the following: 900-930, 070-079, 088-089, 100-116, 068-069.

VICS Bill of Lading for use within the Consolidation Area, outside of the Commercial Zone.

 

Sample #3) VICS Bill of Lading to be used for our Less than Truckload carriers.

 

Sample #4) Sample VICS for Direct to Store Shipments

 

 

Sample #5) Sample VICS for Truckload Shipments

 

 

 

 

 

 

Date:

SUPPLEMENT TO THE BILL OF LADING

Page _______

Bill of Lading Number: __________________

CUSTOMER ORDER INFORMATION

CUSTOMER ORDER NUMBER

# PKGS

WEIGHT

PALLET/SLIP (CIRCLE ONE)

ADDITIONAL SHIPPER INFO

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

PAGE SUBTOTAL

CARRIER INFORMATION

HANDLING UNIT

PACKAGE

COMMODITY DESCRIPTION

LTL ONLY

QTY

TYPE

QTY

TYPE

WEIGHT

H.M. (X)

Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.  See Section 2(e) of NMFC Item 360

NMFC #

CLASS