Appendix

A. Contact List

Error Code	For Requirements / Information Concerning	Contacts	Phone / Fax / E-Mail
150	Cross Dock Vendor Certification Requirements: Ticketing EDI Setup	Jonny Ortiz EDI / Merchandise Support Manager	(941) 744-4366 (941) 745-2813 jortiz2@beallsinc.com
200 270 900	Transportation: Bill of Lading Carton Identification	Transportation Office	(941) 744-4658 (941) 747-4378 Traffic@beallsinc.com
250	PO Compliance	Buyer	(941) 747-2355
300 350	Cross-Dock Vendor Compliance: Store X-Dock / Packing & Carton Label Marking Case-Pack X-Dock / Packing & Carton Label Marking UCC-128 Label – Inspection	Jonny Ortiz EDI / Merchandise Support Manager	(941) 744-4366 (941) 745-2813 jortiz2@beallsinc.com
600 700	Cross- Dock Operations: UPC Ticketing Accuracy Shipment Accuracy Issues	Jonny Ortiz EDI / Merchandise Support Manager	(941) 744-4366 (941) 745-2813 jortiz2@beallsinc.com
800	Accounts Payable	Vendors A-L Vendors M-Z	(941) 744-4369 (941) 744-4404 accountspayable@beallsinc.com
	Delivery Appointments	Transportation Office	(941) 744-4514
	Return to Vendors	Area Manager 38^th Ave. Distribution Center or Buyer	(941) 744-4447 (941) 750-8100 Imontenegro@beallsinc.com (941) 747-2355
	Carton Packaging Information / Questions	Distribution Center	(941) 744-4682 dkeller@beallsinc.com

B. Purchase Order Terms and Conditions (see separate attachment)

C. UPC/Ticketing Request for Information Form
(see separate attachment)

D. EDI

Cross-dock Letter

BEALL’S

Department Stores Inc.

Dear Vendor,

Beall’s has identified your company as a candidate to enter our EDI Store Cross-Dock Certification Program. There are several operational requirements that must be met in order for your company to realize the benefits of this program.

The Vendor requirements are:

1) Mark 100% of merchandise with a scan-able UPC bar-code ticket and the retail price.

2) Make UPC data available to Beall's through the Inovis (formerly QRS) UPC catalog.

3) Receive an EDI PO and ship to Beall’s DC and mark for Beall's Store - store distribution will be transmitted 7 days prior to the start ship date.

4) Transmit an EDI Advance Ship Notice (ASN) indicating individual carton content by store.

5) Label all cartons with a Bealls-certified UCC-128 label that matches the ASN.

6) Do not under-pack cartons - ideally, each store’s assortment should be contained in the least number of cartons as possible.

The benefits your company will receive are an 80% reduction in Distribution Center throughput, which in turn puts your merchandise on our sales floor faster. This can create higher sales and accelerated reorders.

All of Beall’s vendors who are part of our EDI Store Cross-Dock Program will be assigned a Vendor Certification Rating, which will further reduce throughput time for the most accurate vendor shipments. Beall’s strongly recommends the “scan and pack” method to create an ASN. If your ASN does not match the carton contents at the UPC level, an expense offset will be assessed.

If you have questions please call (941) 744-4366.

Sincerely,

Jonny Ortiz

EDI/Merchandise Support Manager

Company Name:_______________________, will comply with the EDI Store Cross-Dock requirements.

We will be able to start EDI setup for required Purchase Order / Advance Ship Notice, by {Date}

Signature:_______________________________________

Print:___________________________________________

Title:___________________________________________

EDI Trading Partner Agreement

Beall’s Department Stores, Beall's Inc

EDI TRADING PARTNER AGREEMENT

________________________________________

(Your Company Name)

________________________________________

(Your Company Address)

________________________________________

(City, State, Zip)

Since the Beall’s Department Stores system for electronic transmission of purchase order information does not permit the inclusion of standard terms and conditions with each Beall’s purchase order, it is necessary that we have written acknowledgment from our vendors that such standard terms and conditions will be applicable to all purchase orders sent electronically.

The key components of this agreement are:

Unless otherwise specified, all EDI orders must be shipped to:

Beall’s Distribution Center

1806 38th Avenue East

Bradenton, Florida 34208

Conform to Beall’s PO terms and conditions.

Beall’s will conduct electronic data interchange of business documents with its vendors as it deems feasible and appropriate. The interchange of any such documents will occur via a third party VAN store and forward mailbox service of Inovis. Bealls’ will share with its vendors those costs that are directly attributable to the interchange of business documents and will pay only those charges incurred due to the communication and processing of such documents between Beall’s and its third party vendor. Any and all similar costs between the third party and the vendor will be borne entirely by the vendor.

It is the vendors responsibility to monitor duplicate control numbers to avoid double shipments.

Any arrangement other than described above, must receive prior approval form Beall’s Vice President of Merchandising.

BY: ________________________________________________

(Beall’s EDI/Merchandise Support Manager)

ACCEPTED AND AGREED: ________________________________________________

(Your Company Name)

DATE: _____________ BY: ________________________________________________

(Authorized Signature)

EDI Mapping Specifications

Envelope and Group Mapping

The ISA segment marks the beginning of the transmission and provides sender/receiver identification. Each GS segment marks the beginning of a functional group. There may be more than one functional groups within each transmission. The ST segment marks the beginning of each transaction set (document). There can be up to 999,999 transaction sets within each functional group. The interchange control structure is common to all transaction sets.

Segment Hierarchy

ISA			Transmission Envelope
GS		Functional Group 1
ST	Transaction Set 1
:
SE
ST	Transaction Set 2
:
SE
	:
ST	Transaction Set n
:
SE
GE
	:
GS		Functional Group 2
:
GE
	:
GS		Functional Group n
:
GE
IEA

ISATRANSACTION SET HEADER Segment: ISA Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
ISA01	I01	Authorization Information Qualifier Code identifying the type of information in the Authorization Information 00 No authorization information present	M	ID	2/2
ISA02	I02	Authorization Information Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier blank	M	AN	10/10
ISA03	I03	Security Information Qualifier Code identifying the type of information in the Security Information 00 No authorization information present	M	ID	2/2
ISA04	I04	Security Information This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier Blank	M	AN	10/10
ISA05	I05	Interchange ID Qualifier Code indicating the system/method of code structure used to designate the sender ID element being qualified 12 Phone	M	ID	2/2
ISA06	I06	Interchange Sender ID Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element 9417472355 Test ID for Beall’s 8137472355 Production ID for Beall’s	M	AN	15/15
ISA07	I07	Interchange ID Qualifier Code indicating the system/method of code structure used to designate the sender ID element being qualified	M	ID	2/2
ISA08	I08	Interchange Receiver ID Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element UCC Assigned Communication ID	M	AN	15/15
ISA09	I09	Interchange Date Date of the interchange, YYMMDD	M	DT	6/6
ISA10	I10	Interchange Time Time of the interchange, HHSS	M	TM	4/4
ISA11	I65	Standard ID U ANSI X12	M		1/1
ISA12	I11	Interchange Control Version Number Code specifying the version number of the interchange control segments 00401, 00402, 00403	M	ID	5/5
ISA13	I12	Interchange Control Number A control number assigned by the interchange sender	M	N0	9/9
ISA14	I13	Acknowledgment Requested Code indicating sender’s request for an interchange acknowledgment 0 No Acknowledgment Requested	M	ID	1/1
ISA15	I14	Usage Indicator Code indicating whether data enclosed by this interchange envelope is test or production T Test Data P Production Data	M	ID	1/1
ISA16	I15	Sub-element Separator >	M		1/1

GSTRANSACTION SET HEADER Segment: GS Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of a functional group and to provide control information

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
GS01	479	Functional Identifier Code Code identifying a group of application related transaction sets IN Invoice (810) PO Purchase Order (850) PD Product Activity Data (852) SH Advanced Ship Notice (856)	M	ID	2/2
GS02	142	Application Sender ID Code identifying party sending transmission 9417472355 Test ID for Beall’s 8137472355 Production ID for Beall’s	M	AN	2/15
GS03	124	Application Receiver ID Code identifying party receiving transmission	M	AN	2/15
GS04	373	Date Date expressed as CCYYMMDD	M	DT	8/8
GS05	337	Time Time expressed in 24 hour clock time: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD	M	TM	4/8
GS06	28	Group Control Number Assigned number originated and maintained by the sender	M	N0	1/9
GS07	455	Responsible Agency Code Code identifying the issuer of the standard X X12	M	ID	1/2
GS08	480	Version Code indicating version 004010VICS, 004030VICS	M	AN	1/12

GETRANSACTION SET HEADER Segment: GE Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of a functional group and to provide control information

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

GE01

Number of Transaction Sets Included

Number of ST segments within the group

1/6

GE02

Group Control Number

Must be the same number value as is in the GS06 for the group

1/9

IEATRANSACTION SET HEADER Segment: IEA Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

IEA01

I16

Number of Included Functional Groups

Number of GS segments within the group

1/5

IEA02

I12

Interchange Control Number

Must be the same number value as is in the ISA13 for the transmission

9/9

EDI 850 (PO) Mapping

Bealls EDI 850 Purchase Order will be sent in version 4010 or 4030. It will be transmitted the day after the order has been updated in Bealls system at approximately 6:15am, Monday through Saturday.

Bealls may transmit pre-distributed or post-distributed orders. The SLN is enabled to communicate by UPC the quantity to ship in a pack (a pack may be an inner-pack within a master carton or a carton).

The following scenarios describe the possible format of the 850:

Pre-distributed (shipped to Bealls DC or, in rare cases, direct to stores)
Vendor to pack-by/mark-for each store

Blanket/future order: “BK” in BEG02, pre-distributed by Bealls to Bealls stores. The ST N1 and SDQ segments will show “050” (Bealls DC). The PO1 will show the number of cases ordered by vendor style#, and subsequent SLN segments will show the inner pack/case pack quantity per carton by UPC.

Release/store-distro order: “RL” in BEG02. The ST N1 will show “050”. The SDQ segments will show each store’s quantity per the UPC in the PO1 segment (no SLN). The release is transmitted based on the previously agreed to number of days prior to the start ship date.

or

Stand-alone order: “SA” in BEG02. No predistribution. PO is re-transmitted as a Simple Case-pack or Bulk order with no pre-distro and re-sent w/ an SA in the BEG02, an N1 ST with 050, the PO1 w/ the number of cases ordered by vendor style#, and subsequent SLN segments will show the case-pack qty per carton by UPC

An immediate Store Cross-dock Order, SA in BEG02, pre-distributed by Bealls showing the ST N1 w/ 050 and SDQ segments w/ each store & qty per UPC in a PO1 segment
NOTE: no blanket order was ever sent

A pre-distributed order may be changed to be post-distributed.

Post-distributed (shipped to Bealls DC only)
Bealls to distribute to stores after goods are received in Bealls DC

A stand-alone Simple Case-pack Order, SA in BEG02, w/ an N1 ST with 050, the PO1 w/ the number of cases ordered, and subsequent SLN segments with the case-pack qty per carton by UPC - this order will never be changed to be pre-distributed, therefore no release will ever be sent

A stand-alone Bulk Order, SA in BEG02, w/ an N1 ST with 050 and 1 SDQ segment for each line item w/ 050

An EDI 997 Functional Acknowledgment is expected from vendors for all documents sent by Bealls.

Order changes are communicated via the EDI 850 (Bealls does not transmit the EDI 860) after Bealls receives a signed “PO Changes – Request to RE-EDI” form from a vendor.

Header

SEG. ID	NAME	REQ. DES.	MAX USE	LOOP REPEAT
ST	Transaction Set Header	M	1
BEG	Beginning Segment for Purchase Order	M	1
REF	Reference Identification	M	2
FOB	F.O.B. Related Instructions	M	4
LOOP ID – SAC				7
SAC	Service, Promotion, Allowance, or Charge Information	M	>1
ITD	Terms of Sale/Deferred Terms of Sale	M	1
DTM	Date/Time Reference	M	2
TD5	Carrier Details (Routing Sequence/Transit Time)	M	1
LOOP ID – N1				5
N1	Name	O	1
N3	Address Information	O	1
N4	Geographic Location	O	1

Detail

LOOP ID – PO1				9999
PO1	Item Identification	M	1
LOOP ID – PO1/CTP				2
CTP	Pricing Information	M	2
LOOP ID – PO1/PID				7
PID	Product/Item Description	M	>1
PO4	Item Physical Details	O	1
SDQ	Destination Quantity	O	8
TC2	Commodity	O	3
LOOP ID – PO1/SLN				60
SLN	Item Identification	O	1

Summary

CTT	Transaction Totals	M	1
SE	Transaction Set Trailer	M	1

Header

STTRANSACTION SET HEADER Segment: ST Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ST01

143

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set

850 Purchase Order

3/3

ST02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

4/9

RXEQPORTING DATE/ACTION Segment: BEG Beginning Segment for Purchase Order

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

105 Notes: If BEG02 contains code RL, then BEG04 is required. BEG03 contains the blanket purchase order number which is being released against and BEG04 contains the release number.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
BEG01	353	Transaction Set Purpose Code Code identifying purpose of transaction set 00 Original 07 Duplicate	M	ID	2/2
BEG02	92	Purchase Order Type Code Code specifying the type of Purchase Order BK Blanket Order, for future delivery of a pre-distributed order only RL Release Order, that will exhaust all units from the Blanket Order SA Stand-alone Order, for immediate delivery that may be pre/post-distributed	M	ID	2/2
BEG03	324	Purchase Order Number Identifying number for Purchase Order assigned by Bealls, the original 7 character Purchase Order number that always starts with a zero	M	AN	7/7
BEG04	328	Release Number Number identifying a release against a Purchase Order previously placed by Bealls. Since Bealls exhausts all units from the Blanket Order in one Release Order, the value sent in BEG04 is always 1 if the value in the BEG02 is RL	O	AN	1/1
BEG05	373	Date Date expressed as CCYYMMDD, Bealls original Purchase Order date	M	DT	8/8

RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification

Usage: Mandatory

Max Use: 2

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

105 Notes: Bealls transmits at a minimum one REF segment with Bealls Department Number.

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

REF01

128

Reference Identification Qualifier

Code qualifying the Reference Identification

DP Bealls assigned department number

PD Bealls assigned promotion number

2/2

REF02

127

Reference Identification

Bealls assigned 3 character numeric department number, or Bealls assigned promotion date formatted as YYMMDD for a Purchase Order that has been ad-dated at the header level only

3/6

RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions

Usage: Mandatory

Max Use: 4

Purpose: To specify transportation instructions relating to shipment

105 Notes: For domestic orders, Bealls will always transmit at a minimum 1 FOB segment with AC in the FOB02 and either the city and state shipping point or SEE GUIDE, referring to Bealls Routing Guide online at http://www.beallsinc.com/vendorrelations/default.asp. For import orders, Bealls will transmit up to 4 FOB segments specifying freight forwarder, country of origin, factory name, and origin shipping point in that sequence.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
FOB01	146	Shipment Method of Payment Code identifying payment terms for transportation charges DF Defined by Bealls and Vendor PP Prepaid by Vendor	M	ID	2/2
FOB02	309	Location Qualifier Code identifying type of location AC City and State, for domestic orders only FF Freight Forwarder, for import orders only CA Country of Origin, for import orders only FA Factory, for import orders only OR Origin (Shipping Point) , for import orders only	C	ID	2/2
FOB03	352	Description For domestic orders, Vendor’s City and State shipping point, or the literal SEE GUIDE. For import orders, Freight Forwarder, Country of Origin, Factory Name, and/or the Origin Shipping Point in that sequence.	O	AN	1/80

RNE9FERENCE IDENTIFICATION Segment: SAC Service, Promotion, Allowance, or Charge Information

Usage: Mandatory

Max Use: 7

Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
SAC01	248	Allowance or Charge Indicator Code which indicates an allowance or charge for the service specified A Allowance N No Allowance or Charge	M	ID	1/1
SAC02	1300	Service, Promotion, Allowance, or Charge Code Code identifying the service, promotion, allowance, or charge COOO Defective Allowance B720 Co-op Allowance C310 Discount (percent off invoice) C350 Distribution Allowance D240 Freight (discount off cost), or Prepaid Freight E170 Labeling I000 Testing	C	ID	4/4
SAC03	559	Agency Qualifier Code Code identifying the agency assigning the code values VI Voluntary Inter-Industry Commerce Standard (VICS) EDI	C	ID	2/2
SAC04	1301	Agency Service, Promotion, Allowance, or Charge Code Agency maintained code identifying the service, promotion, allowance, or charge TC09 Ticketing Service as agreed to by Trading Partners HA Hanger Service E170 Labeling	C	AN	1/10
SAC05	610	Amount Monetary amount When SAC01 contains code A, then this data element is sent.	O	N2	1/15
SAC06	378	Allowance/Charge Percent Qualifier Code indicating on what basis allowance or charge percent is calculated 3 Discount 6 Base Price Amount	C	ID	1/1
SAC07	332	Percent Percent expressed as a percent The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2	C	R	1/6
SAC12	331	Allowance or Charge Method of Handling Code Code indicating method of handling for an allowance or charge 02 Off Invoice 05 Charge to be Paid by Vendor	O	ID	2/2
SAC15	352	Description A free-form description to clarify the related data elements and their content	O	AN	1/80

RXEQPORTING DATE/ACTION Segment: ITD Terms of Sale/Deferred Terms of Sale

Usage: Mandatory

Max Use: 1

Purpose: To specify terms of sale

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
ITD01	336	Terms Type Code Code identifying type of payment terms 05 Discount Not Applicable 12 10 Days After End of Month 14 Previously agreed upon	M	ID	2/2
ITD02	333	Terms Basis Date Code Code identifying the beginning of the terms period 3 Invoice Date 15 Receipt of Goods	O	ID	1/2
ITD03	338	Terms Discount Percent Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2	O	R	1/6
ITD07	386	Terms Net Days Number of days until total invoice amount is due (discount not applicable)	O	N0	1/3
ITD12	373	Description A free-form description to clarify the related data elements and their content	M	AN	1/80

RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference

Usage: Mandatory

Max Use: 2

Purpose: To specify pertinent dates and times

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

DTM01

374

Date/Time Qualifier

Code specifying type of date

001 Cancel After

010 Requested Ship

3/3

DTM02

373

Date

Date expressed as CCYYMMDD, Bealls requested ship / cancel date

8/8

RXEQPORTING DATE/ACTION Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Usage: Mandatory

Max Use: 1

Purpose: To specify routing

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TD505

387

Routing

Free-form description of the routing

Store Xdock PO-See Guide, or

Simple Casepack PO-See Guide, or

Direct to Store PO-See Guide, or

Bulk PO-See Guide

1/35

RXEQPORTING DATE/ACTION Segment: N1 Name

Usage: Mandatory

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

105 Notes: For direct to store orders, Bealls will not transmit this segment.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N101	98	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual AG Agent, for Bealls Imports Inc orders only BY Buyer, for Bealls Imports Inc orders only MF Factory, for Bealls Imports Inc orders only SE Seller, for Bealls Imports Inc orders only ST Ship to	M	ID	2/3
N102	93	Name Free-form name	O	AN	3/3
N103	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer, when N101 is ST, or 1 DUNS#, when N101 is SE for Bealls Imports Inc orders only; otherwise, not sent	M	ID	2/2
N104	67	Identification Code Code identifying a party or other code 050 Bealls DC ID, when N101 is ST, or Vendor’s DUNS# Bealls for Bealls Imports Inc orders only; otherwise, not sent	M	AN	3/3

RXEQPORTING DATE/ACTION Segment: N3 Address Information

Usage: Optional

Max Use: 1

Purpose: To specify the location of the named party

105 Notes: Bealls will transmit this segment for Bealls Import orders only.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N301	166	Address Information	M	ID	1/30
N302	166	Address Information	O	ID	1/30

RXEQPORTING DATE/ACTION Segment: N4 Name

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party

105 Notes: Bealls will transmit this segment for Bealls Import orders only.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N401	19	City Name	M	AN	2/30
N402	156	State or Province Code	O	ID	2/2
N403	116	Postal Code	O	ID	3/15
N404	26	Country Code	M	ID	2/3

Detail

ILTINEM IDENTIFICATION Segment: PO1 Baseline Item Data

Usage: Mandatory

Purpose: To specify basic and most frequently used line item data

105 Notes: The multi-SKU case pack is used to order cases packed with specific items, each with a specific quantity. PO103 will contain code CA, and no Product/Service ID in the PO1 segment is sent. The use of code CA in PO103 and the presence of the SLN segments implies goods should be packed in a case with the SKUs and quantities in the SLN segments. The quantity in PO102 is the number of cases being ordered. Each SLN segment, that follows the PO1 segment, lists the Product ID, e.g., U.P.C., and the quantity of the SKU that is to be in the case. The total units in each case is the sum of the quantities in the SLN segment.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
PO101	350	Assigned Identification Alphanumeric characters assigned for differentiation within a transaction set	M	AN	1/3
PO102	330	Quantity Ordered Quantity ordered	M	R	1/15
PO103	355	Unit or Basis for Measurement Code Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each CA Cases when SLN is sent	M	ID	2/2
PO104	212	Unit Price Cost per unit of product when the SLN is not sent; when the SLN is sent the cost is in the SLN06	C	R	1/17
PO105	639	Basis of Unit Price Code Code identifying the type of unit price for an item WE Wholesale price per each when the SLN is not sent	C	ID	2/2
PO106	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) UP UPC (1-5-5-1) VA Vendor Style Number when SLN is sent	C	ID	2/2
PO107	234	Product/Service ID UPC or Vendor Style Number	C	AN	1/12
PO108	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) VA Vendor Style Number	C	ID	2/2
PO109	234	Product/Service ID Vendor Style Number	C	AN	1/12
PO110	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) CB Bealls assigned SKU	C	ID	2/2
PO111	234	Product/Service ID Bealls assigned SKU	C	AN	1/12
PO112	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) VE Vendor color	C	ID	2/2
PO113	234	Product/Service ID Vendor color description	C	AN	1/12

RXEQPORTING DATE/ACTION Segment: CTP Pricing Information

Usage: Mandatory

Max Use: 2

Purpose: To specify pricing information

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
CTP01	687	Class of Trade Code Code indicating class of trade RS Resale	M	ID	2/2
CTP02	236	Price Identifier Code Code identifying pricing specification RES Retail price ALT Multi-price FCP First cost price	M	ID	3/3
CTP03	212	Unit Price Retail price per unit in first occurrence of the CTP; Retail price for multiple units; First Cost for Bealls Import orders only	M	R	1/17
CTP04	380	Quantity Quantity, sent for Retail price only	C	R	1/15
CTP05	C001	Composite Unit of Measurement Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each CA Cases when SLN is sent	C	ID	2/2
CTP11	380	Multiple Price Quantity Quantity of units for a given price, i.e. 3 for $12.00	C	R	1/15

RXEQPORTING DATE/ACTION Segment: PID Product/Item Description

Usage: Mandatory

Max Use: 7

Purpose: To describe a product in free-form format

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
PID01	349	Item Description Type Code indicating the format of a description F Free-form	M	ID	1/1
PID02	750	Product/Process Characteristic Code Code identifying the general class of a product or process characteristic 08 Product description 73 Vendor color description 74 Vendor size description 91 Buyer’s item size description BND Buyer’s label description for Bealls Imports Inc orders only GEN Buyer’s item description for Bealls Imports Inc orders only ZZ Buyer’s packing requirement description for Bealls Imports Inc orders only	M	ID	2/2
PID05	352	Description A free-form description to clarify the related data elements and their content	M	AN	1/80

RXEQPORTING DATE/ACTION Segment: PO4 Item Physical Details

Usage: Optional

Max Use: 1

Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to an item

105 Notes: Bealls will transmit this segment for Bealls Import orders only.

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

PO401

356

Pack

The number of inner packs, or the number of units when there are no inner packs per carton

1/3

PO414

750

Inner Pack

The number of units per inner pack

1/3

SDDEQSTINATION QUANTITY Segment: SDQ Destination Quantity

Usage: Optional

Max Use: 8

Purpose: To specify destination and quantity detail

431 Notes: This segment is used to distribute item quantity to various locations.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
SDQ01	355	Unit or Basis for Measurement Code Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	M	ID	2/2
SDQ02	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer’s Agent	M	ID	1/2
SDQ03	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ04	380	Quantity	M	R	1/15
SDQ05	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ06	380	Quantity	M	R	1/15
SDQ07	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ08	380	Quantity	M	R	1/15
SDQ09	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ10	380	Quantity	M	R	1/15
SDQ11	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ12	380	Quantity	M	R	1/15
SDQ13	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ14	380	Quantity	M	R	1/15
SDQ15	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ16	380	Quantity	M	R	1/15
SDQ17	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ18	380	Quantity	M	R	1/15
SDQ19	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ20	380	Quantity	M	R	1/15
SDQ21	67	Identification Code Code identifying Beall’s Store Number	M	AN	2/80
SDQ22	380	Quantity	M	R	1/15

RXEQPORTING DATE/ACTION Segment: TC2 Commodity

Usage: Optional

Max Use: 3

Purpose: To identify a commodity or a group of commodities or a tariff page commodity

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TC201

Commodity Code Qualifier

Code identifying the commodity coding system used for Commodity Code

J Harmonized System-Based Schedule B

1/1

TC202

Commodity Code

Code describing a commodity or group of commodities

1/30

ILTINEM IDENTIFICATION Segment: SLN Subline Item Detail

Usage: Optional

Purpose: To specify product subline detail item data

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
SLN01	350	Assigned Identification Alphanumeric characters assigned for differentiation within a transaction set	M	AN	1/3
SLN03	662	Relationship Code Code indicating the relationship between entities I Included	M	ID	1/1
SLN04	380	Quantity Quantity per case	M	R	1/15
SLN05	C001	Composite Unit of Measurement Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each	C	ID	2/2
SLN06	212	Unit Price Cost per unit of product	C	R	1/17
SLN09	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) UP UPC (1-5-5-1)	C	ID	2/2
SLN10	234	Product/Service ID UPC	C	AN	1/12
SLN11	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) SZ Vendor Alphanumeric Size Code	C	ID	2/2
SLN12	234	Product/Service ID Vendor Alphanumeric Size Description	C	AN	1/12

Summary

RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals

Usage: Mandatory

Max Use: 1

Purpose: To transmit a hash total for a specific element in the transaction set

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

CTT01

354

Number of Line Items

Total number of line items in the transaction set

The number of PO1 segments present in the transaction set

1/1

STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SE01

Number of Included Segments

Total number of segments included in a transaction set including ST and SE segments

1/10

SE02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

9 This will be the same number as is in the ST segment (ST02) for the transaction set.

4/9

EDI 850 (PO) Samples

Generic, sample EDI 850 data

Domestic, future, pre-distributed PO (blanket and release/store distribution)

Store Cross-dock

1 ST*850*000000001

2 BEG*00*BK*0488351**20090624

3 REF*DP*701

4 FOB*DF*AC*SEE GUIDE

5 SAC*N**VI*TC09***********Ticketing Service

6 ITD*05*15*****30*****NET 30

7 DTM*001*20090930

8 DTM*010*20090915

9 TD5*****Simple Casepack PO-See Guide

10 N1*ST*050*92*050

11 PO1*001*20*CA***VA*123456

12 CTP*RS*RES*9.99*20*EA

13 PID*F*08***BLACK NOTHING

14 PID*F*73***WHITE

15 PID*F*75***WHITE

16 SLN*001**I*2*EA*5***UP*123456545663

17 SLN*001**I*2*EA*5***UP*123456545779

18 SLN*001**I*2*EA*5***UP*123456545878

19 CTT*1

20 SE*20*000000001

1 ST*850*000000001

2 BEG*07*RL*0488351*1*20090624

3 REF*DP*701

4 FOB*DF*AC*SEE GUIDE

5 SAC*N**VI*TC09***********Ticketing Service

6 ITD*05*15*****30*****NET 30

7 DTM*001*20090930

8 DTM*010*20090704

9 TD5*****Store Xdock PO-See Guide

10 N1*ST**92*050

11 PO1*001*40*EA*5*WE*UP*123456545663*VA*123456*CB*84351431*VE*WHITE

12 CTP*RS*RES*9.99*40*EA

13 PID*F*08***BLACK NOTHING

14 PID*F*73***WHITE

15 PID*F*75***WHITE

16 PID*F*91***001

17 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2

18 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2

19 PO1*002*40*EA*5*WE*UP*123456545779*VA*123456*CB*84351444*VE*WHITE

20 CTP*RS*RES*9.99*40*EA

21 PID*F*08***BLACK NOTHING

22 PID*F*73***WHITE

23 PID*F*75***WHITE

24 PID*F*91***002

25 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2

26 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2

27 PO1*003*40*EA*5*WE*UP*123456545878*VA*123456*CB*84351456*VE*WHITE

28 CTP*RS*RES*9.99*40*EA

29 PID*F*08***BLACK NOTHING

30 PID*F*73***WHITE

31 PID*F*75***WHITE

32 PID*F*91***003

33 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2

34 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2

35 CTT*3

36 SE*36*000000001

Domestic, immediate, pre-distributed PO (stand-alone with release/store distribution)

Store Cross-dock

1 ST*850*000000001

2 BEG*07*SA*0461243**20090601

3 REF*DP*701

4 FOB*DF*AC*SEE GUIDE

5 SAC*N**VI*TC09***********Ticketing Service

6 ITD*05*15*****30*****NET 30

7 DTM*001*20090630

8 DTM*010*20090612

9 TD5*****Store Xdock PO-See Guide

10 N1*ST**92*050

11 PO1*001*60*EA*0.01*WE*UP*123123132127*VA*1*CB*83482678*VE*1

12 CTP*RS*RES*0.02*60*EA

13 PID*F*08***1

14 PID*F*73***1

15 PID*F*75***BLACK

16 PID*F*91***101

17 SDQ*EA*92*001*6*009*6*012*6*014*6*041*6*061*6*062*6*081*6*088*6*734*6

18 CTT*1

19 SE*19*000000001

Domestic, future or immediate, post-distributed PO

Simple Case-pack

1 ST*850*000000001

2 BEG*00*SA*0483770**20090623

3 REF*DP*701

4 FOB*DF*AC*SEE GUIDE

5 SAC*N**VI*TC09***********Ticketing Service

6 ITD*05*15**********NET

7 DTM*001*20090616

8 DTM*010*20090615

9 TD5*****Simple Casepack PO-See Guide

10 N1*ST**92*050

11 PO1*001*80*CA***VA*1

12 CTP*RS*RES*0.02*80*EA

13 PID*F*08***1

14 PID*F*73***1

15 PID*F*75***WHITE

16 PID*F*91***101

17 SLN*001**I*1*EA*0.01***UP*111111111117

18 SLN*001**I*1*EA*0.01***UP*222222222224

19 CTT*1

20 SE*20*000000001

Bulk

1 ST*850*000000001

2 BEG*07*SA*0461243**20090624

3 REF*DP*701

4 FOB*DF*AC*SEE GUIDE

5 SAC*N**VI*TC09***********Ticketing Service

6 ITD*05*15*****30*****NET 30

7 DTM*001*20090630

8 DTM*010*20090602

9 TD5*****Bulk PO-See Guide

10 N1*ST**92*050

11 PO1*001*42*EA*0.01*WE*UP*123123132127*VA*BEALLSSTYL*CB*83482678*VE*BLACK

12 CTP*RS*RES*0.02*42*EA

13 PID*F*08***ANOTHER STYLE

14 PID*F*73***BLACK

15 PID*F*75***BLACK

16 PID*F*91***101

17 SDQ*EA*92*050*42

18 CTT*1

19 SE*19*000000001

Import, future or immediate, post-distributed PO

1 ST*850*000000001

2 BEG*07*SA*0461084**20090603

3 REF*DP*702

4 REF*PD*090901

5 FOB*DF*FF*Expeditors International of Washington, Inc.

6 FOB*DF*CA*ALGERIA

7 FOB*DF*FA*Z

8 SAC*N**VI*TC09***********Ticketing Service

9 SAC*N*E170*VI*E170***********PAXAR .

10 SAC*N*I000*************Per Bealls Private Brand Testing Requirements: see Beallsinc.com

11 ITD*05*15*****30*****NET 30

12 DTM*001*20090630

13 DTM*010*20090615

14 DTM*015*20090901

15 N1*ST**92*050

16 PO1*001*100*EA*0.04*WE*UP*123123123323*VA*2*CB*83485865*VE*2

17 CTP*RS*RES*0.08*100*EA

18 CTP*RS*ALT*0.02

19 PID*F*08***2

20 PID*F*73***2

21 PID*F*75***WHITE

22 PID*F*91***SMALL

23 SDQ*EA*92*001*100

24 CTT*1

25 SE*25*000000001

EDI 810 (Invoice) Mapping

EDI 810 (Invoice) must contain a valid Beall’s Purchase Order number in order to match the invoice for payment.

Beall’s must receive a separate individual invoice for each store per Purchase Order. Consolidated Invoices cannot be accepted at this time. Purchase Orders should be billed in eaches (by UPC).

In the event that the vendor’s invoice errors out of the Beall’s Accounts Payable system, Beall’s EDI/Merchandise Support will communicate via e-mail any failed invoice information for correction and re-transmission with a new invoice number (append a letter to the current invoice number or generate a new invoice number).

It is mandatory to list the correct Bill of Lading (BOL) number within the EDI transmission. The BOL ties directly with the 856 Advance Ship Notice. With the correct information, invoices can be processed more swiftly and accurately.

Deviation from the below EDI 810 (Invoice) format may impact our ability to expedite payment in a timely fashion.

Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors

Header

SEG. ID	NAME	REQ. DES.	MAX USE	LOOP REPEAT
ST	Transaction Set Header	M	1
BIG	Beginning Segment for Invoice	M	1
REF	Reference Identification	M	1
LOOP ID – N1				4
N1	Name	M	1
N2	Additional Name Information	O	1
N3	Address Information	O	1
N4	Geographic Location	O	1
ITD	Terms of Sale/Deferred Terms of Sale	O	1
DTM	Date/Time Reference	O	2
FOB	F.O.B. Related Instructions	O	1

Detail

LOOP ID – IT1				9999
IT1	Baseline Item Data	M	1
LOOP ID – IT1/PID				3
PID	Product/Item Description	O	>1

Summary

TDS	Total Monetary Value Summary	M	>1
CAD	Carrier Detail	M	>1
LOOP ID – SAC				1
SAC	Service, Promotion, Allowance, or Charge Information	O	1
ISS	Invoice Shipment Summary	M	1
CTT	Transaction Totals	M	1
SE	Transaction Set Trailer	M	1

Header

STTRANSACTION SET HEADER Segment: ST Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ST01

143

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set

810 Invoice

3/3

ST02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

4/9

RXEQPORTING DATE/ACTION Segment: BIG Beginning Segment for Invoice

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of invoice transaction set and transmit identifying numbers and dates

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
BIG01	373	Invoice Date Date expressed as CCYYMMDD	M	DT	8/8
BIG02	76	Invoice Number Identifying number assigned by issuer	M	AN	1/10
BIG04	324	Purchase Order Number Identifying number for Purchase Order assigned by Bealls, the original 7 character Purchase Order number that always starts with a zero	M	AN	7/7
BIG08	353	Transaction Set Purpose Code Code identifying purpose of transaction set 00 Original	M	ID	2/2

RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification

Usage: Mandatory

Max Use: 1

Purpose: To specify identifying information

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

REF01

128

Reference Identification Qualifier

Code qualifying the Reference Identification

DP Bealls assigned department number

2/2

REF02

127

Reference Identification

Bealls assigned 3 character numeric department number

3/6

RXEQPORTING DATE/ACTION Segment: N1 Name

Usage: Mandatory

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N101	98	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual BY Buying Party, Bealls Store Number SF Ship from RI Remit-to ST Ship to, Bealls DC or Store Number for a direct to store order	M	ID	2/3
N102	93	Name Free-form name	O	AN	3/3
N103	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer, when N101 is BY or ST, or 1 DUNS#, when N101 is RI or SF	M	ID	2/2
N104	67	Identification Code Code identifying a party or other code 050 Bealls DC ID, when N101 is ST and goods shipped to Bealls DC, or, for a direct to store order, 3-character Bealls Store Number When N101 is BY and order is pre-distributed, Bealls 3-character Store Number, otherwise Bealls DC ID When N101 is SF, Vendor’s DUNS# When N101 is RI and remit directly to the vendor, Vendor’s DUNS#; otherwise, Bealls Factor Number for factor payment	M	AN	3/3
N106	98	Entity Identifier Code Factor Code, for factor payments only O4 Factor	O	ID	2/3

RXEQPORTING DATE/ACTION Segment: N2 Additional Name Information

Usage: Optional

Max Use: 1

Purpose: To specify additional names or those longer than 35 characters in length

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N201	93	Name	M	AN	1/30
N202	93	Name	O	AN	1/30

RXEQPORTING DATE/ACTION Segment: N3 Address Information

Usage: Optional

Max Use: 1

Purpose: To specify the location of the named party

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N301	166	Address Information	M	ID	1/30
N302	166	Address Information	O	ID	1/30

RXEQPORTING DATE/ACTION Segment: N4 Name

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N401	19	City Name	O	AN	2/30
N402	156	State or Province Code	O	ID	2/2
N403	116	Postal Code	O	ID	3/15
N404	26	Country Code	M	ID	2/3

RXEQPORTING DATE/ACTION Segment: ITD Terms of Sale/Deferred Terms of Sale

Usage: Mandatory

Max Use: 1

Purpose: To specify terms of sale

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
ITD01	336	Terms Type Code Code identifying type of payment terms 14 Previously agreed upon	M	ID	2/2
ITD02	333	Terms Basis Date Code Code identifying the beginning of the terms period 3 Invoice Date 15 Receipt of Goods	O	ID	1/2
ITD12	373	Description A free-form description to clarify the related data elements and their content	O	AN	1/80
ITD14	107	Payment Method Code A free-form description to clarify the related data elements and their content C Pay by Check L Letter of Credit T Wire Transfer	O	ID	1/2

RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference

Usage: Optional

Max Use: 2

Purpose: To specify pertinent dates and times

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

DTM01

374

Date/Time Qualifier

Code specifying type of date

001 Cancel After

010 Requested Ship

3/3

DTM02

373

Date

Date expressed as CCYYMMDD, Bealls requested ship / cancel date

8/8

RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions

Usage: Optional

Max Use: 1

Purpose: To specify transportation instructions relating to shipment

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

FOB01

146

Shipment Method of Payment

Code identifying payment terms for transportation charges

CC Collect

DF Defined by Bealls and Vendor

PP Prepaid by Vendor

2/2

FOB02

309

Location Qualifier

Code identifying type of location

DE Destination

FA Factory

2/2

Detail

ILTINEM IDENTIFICATION Segment: IT1 Baseline Item Data

Usage: Mandatory

Purpose: To specify basic and most frequently used line item data

105 Notes: Items must be billed in eaches by UPC.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
IT102	358	Quantity Invoiced Quantity ordered as a whole number only, decimal values will not post to Bealls A/P system	M	N0	1/15
IT103	355	Unit or Basis for Measurement Code Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each	M	ID	2/2
IT104	212	Unit Price Cost per unit of product when the SLN is not sent; when the SLN is sent the cost is in the SLN06	C	R	1/17
IT106	235	Product/Service ID Qualifier Code identifying the type/source of the descriptive number used in Product/Service ID (234) UP UPC (1-5-5-1)	C	ID	2/2
IT107	234	Product/Service ID UPC or Vendor Style Number	C	AN	1/12

RXEQPORTING DATE/ACTION Segment: PID Product/Item Description

Usage: Optional

Max Use: 3

Purpose: To describe a product in free-form format

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
PID01	349	Item Description Type Code indicating the format of a description F Free-form	M	ID	1/1
PID02	750	Product/Process Characteristic Code Code identifying the general class of a product or process characteristic 08 Product description, or for Bealls Import orders, packing requirement, item description, and label description 73 Vendor color description 74 Vendor size description	M	ID	2/2
PID05	352	Description A free-form description to clarify the related data elements and their content	M	AN	1/80

Summary

RXEQPORTING DATE/ACTION Segment: TDS Total Monetary Value Summary

Usage: Mandatory

Max Use: 1

Purpose: To specify the total invoice amount

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TDS01

610

Amount

Total invoice amount

1/15

RXEQPORTING DATE/ACTION Segment: CAD Carrier Detail

Usage: Mandatory

Max Use: 1

Purpose: To specify transportation details for the transaction set

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
CAD04	140	SCAC	M	ID	2/4
CAD05	387	Routing Free form description of routing	M	AN	1/35
CAD07	128	Reference Identification Qualifier Code qualifying the Reference Identification BM Bill of Lading Number	M	ID	2/3
CAD08	127	Reference Identification Bill of Lading Number	M	ID	2/30

RNE9FERENCE IDENTIFICATION Segment: SAC Service, Promotion, Allowance, or Charge Information

Usage: Optional

Max Use: 1

Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
SAC01	248	Allowance or Charge Indicator Code which indicates an allowance or charge for the service specified C Charge	M	ID	1/1
SAC02	1300	Service, Promotion, Allowance, or Charge Code Code identifying the service, promotion, allowance, or charge D240 Freight (discount off cost), or Prepaid Freight Any other charges sent will be applied as miscellaneous	M	ID	4/4
SAC05	610	Amount Monetary amount	M	N2	1/15
SAC12	331	Allowance or Charge Method of Handling Code Code indicating method of handling for an allowance or charge 02 Off Invoice	O	ID	2/2
SAC15	352	Description A free-form description to clarify the related data elements and their content	O	AN	1/80

RXEQPORTING DATE/ACTION Segment: ISS Invoice Shipment Summary

Usage: Mandatory

Max Use: 1

Purpose: To specify summary details of total items shipped in terms of quantity

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ISS01

382

Number of Units Shipped

Total units shipped

1/15

ISS02

355

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

2/2

RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals

Usage: Mandatory

Max Use: 1

Purpose: To transmit a hash total for a specific element in the transaction set

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

CTT01

354

Number of Line Items

Total number of line items in the transaction set

The number of IT1 segments present in the transaction set

1/1

STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SE01

Number of Included Segments

Total number of segments included in a transaction set including ST and SE segments

1/10

SE02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

9 This will be the same number as is in the ST segment (ST02) for the transaction set.

4/9

EDI 856 (ASN - Advance Ship Notice) Mapping

The ASN must be in a pick and pack structure and must be in our system before arrival of the shipment at our distribution facility. An expense offset will be assessed for non-compliance.

A separate ASN must be provided for each bill of lading. In the case of multiple truckloads, each truckload requires a unique BOL and a separate ship notice. Carton level information is required for every Store X-Dock shipment to Beall’s distribution facility. The UCC128 serial container marking numbers cannot be re-used within a 12-month period.

The industry accepted practice for merchandise shipped by small package carriers (for example, Fedex or UPS) is one 856 per carton. The tracking number should be the number used in the REF BM segment of the ship notice.

Beall’s Purchase Order number in the PRF01-segment is a 7-digit number. The leading character must be a 0 (zero).

Deviation from the below EDI 856 mapping may impact our ability to receive a shipment.

Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors.

Header

SEG. ID	NAME	REQ. DES.	MAX USE	LOOP REPEAT
ST	Transaction Set Header	M	1
BSN	Beginning Segment for Ship Notice	M	1

Detail - Shipment

LOOP ID – HL				999999
HL	Hierarchical Level	M	1
TD1	Carrier Details (Quanity & Weight)	M	1
TD5	Carrier Details (Routing)	M	1
REF	Reference Identification	M	1
DTM	Date/Time Reference	M	1
FOB	F.O.B. Related Instructions	O	1
LOOP ID – HL/N1				2
N1	Name	M	1
N2	Additional Name Information	O	1
N3	Address Information	O	1
N4	Geographic Location	M	1

Detail - Order

LOOP ID – HL				999999
HL	Hierarchical Level	M	1
PRF	Purchase Order Reference	M	1
PID	Product/Item Description	M	1
TD1	Carrier Details (Quanity & Weight)	M	1
REF	Reference Identification	M	2
LOOP ID – HL/N1				2
N1	Name	M	1

Detail - Pack

LOOP ID – HL				999999
HL	Hierarchical Level	M	1
MAN	Marks and Numbers	M	1

Detail - Item

LOOP ID – HL				999999
HL	Hierarchical Level	M	1
LIN	Item Identification	M	1
SN1	Item Detail (Shipment)	M	1

Summary

CTT	Transaction Totals	M	1
SE	Transaction Set Trailer	M	1

Header

STTRANSACTION SET HEADER Segment: ST Transaction Set Header

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

ST01

143

Transaction Set Identifier Code

Code uniquely identifying a Transaction Set

856 Ship Notice/Manifest

3/3

ST02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

4/9

RXEQPORTING DATE/ACTION Segment: BSN Beginning Segment for Ship Notice

Usage: Mandatory

Max Use: 1

Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
BSN01	353	Transaction Set Purpose Code Code identifying purpose of transaction set 00 Original 07 Duplicate	M	ID	2/2
BSN02	76	Shipment Identification Identifying number assigned by issuer	M	AN	2/30
BSN03	373	Date Date expressed as CCYYMMDD	M	DT	8/8
BSN04	337	Time Time expressed in 24 hour clock time: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD	M	DT	8/8
BSN05	1005	Hierarchical Structure Code 0001 Pick and Pack Structure	M	ID	4/4

RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level

Usage: Mandatory

Max Use: 1

Purpose: To identify dependencies and the content of hierarchically related groups of segments

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
HL01	628	Hierarchical ID Number A unique number assigned by the sender to identify this segment in the hierarchical structure 1 for this shipment level HL segment	M	AN	1/12
HL02	734	Hierarchical Parent ID Number Identification number of the next higher hierarchical segment for which the segment being described is subordinate	M	AN	1/12
HL03	735	Hierarchical Level Code Code defining the characteristic of a level in a hierarchical structure S Shipment	M	ID	1/2

RXEQPORTING DATE/ACTION Segment: TD1 Carrier Details (Quantity and Weight)

Usage: Mandatory

Max Use: 1

Purpose: To specify weight and quantity

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
TD101	103	Packaging Code Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material CTN25 corrugated cartons	M	AN	5/5
TD102	80	Lading Quantity Number of cartons	M	N0	1/7
TD106	187	Weight Qualifier Code defining the weight type G Gross Weight	M	ID	1/1
TD107	81	Weight Numeric non-decimal value of weight	M	N0	1/10
TD108	355	Unit or Basis for Measurement Code Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken LB Pounds	M	ID	2/2

RXEQPORTING DATE/ACTION Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Usage: Mandatory

Max Use: 1

Purpose: To specify routing

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
TD502	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 2 SCAC	M	ID	1/1
TD503	67	Identification Code SCAC identifying the carrier	M	AN	3/4
TD504	91	Transportation Method/Type Code SCAC identifying the carrier	M	ID	1/2
TD505	387	Routing Free-form description of the routing	M	AN	1/35
TD506	368	Shipment/Order Status Code Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction CC Ship Complete PR Partial Shipment	M	ID	2/2

RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification

Usage: Mandatory

Max Use: 1

Purpose: To specify identifying information

Notes: Bill of Lading Number must be unique for each shipment. Receipt of duplicate Bill of Lading numbers will be rejected unless the BSN01 is ‘07’ (re-transmission).

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

REF01

128

Reference Identification Qualifier

Code qualifying the Reference Identification

BM Bill of Lading number

2/2

REF02

127

Reference Identification

Bill of Lading number

17/17

RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference

Usage: Mandatory

Max Use: 2

Purpose: To specify pertinent dates and times

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

DTM01

374

Date/Time Qualifier

Code specifying type of date

011 Ship Date

3/3

DTM02

373

Date

Date expressed as CCYYMMDD, ship date

8/8

RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions

Usage: Optional

Max Use: 1

Purpose: To specify transportation instructions relating to shipment

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

FOB01

146

Shipment Method of Payment

Code identifying payment terms for transportation charges

CC Collect

PP Prepaid by Vendor

2/2

RXEQPORTING DATE/ACTION Segment: N1 Name

Usage: Mandatory

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N101	98	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual ST Ship to, Bealls DC or Store Number for a direct to store order SF Ship from	M	ID	2/3
N102	93	Name Free-form name	O	AN	3/3
N103	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer, when N101 is ST, or 1 DUNS#, when N101 is SF	M	ID	2/2
N104	67	Identification Code Code identifying a party or other code 050 Bealls DC ID when N101 is ST and goods shipped to Bealls DC, or 3-character Bealls Store Number for a direct to store order Vendor’s DUNS when N101 is SF	M	AN	3/3

RXEQPORTING DATE/ACTION Segment: N2 Additional Name Information

Usage: Optional

Max Use: 1

Purpose: To specify additional names or those longer than 35 characters in length

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N201	93	Name	M	AN	1/30
N202	93	Name	O	AN	1/30

RXEQPORTING DATE/ACTION Segment: N3 Address Information

Usage: Optional

Max Use: 1

Purpose: To specify the location of the named party

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N301	166	Address Information	M	ID	1/30
N302	166	Address Information	O	ID	1/30

RXEQPORTING DATE/ACTION Segment: N4 Name

Usage: Mandatory (N101 is SF)

Max Use: 1

Purpose: To specify the geographic place of the named party

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N401	19	City Name	O	AN	2/30
N402	156	State or Province Code	O	ID	2/2
N403	116	Postal Code	O	ID	3/15
N404	26	Country Code	M	ID	2/3

RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level

Usage: Mandatory

Max Use: 1

Purpose: To identify dependencies and the content of hierarchically related groups of segments

Notes: a new order level must be provided for each PO/store occurrence within the Bill of Lading/Shipment.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
HL01	628	Hierarchical ID Number A unique number assigned by the sender to identify this segment in the hierarchical structure	M	AN	1/12
HL02	734	Hierarchical Parent ID Number Identification number of the next higher hierarchical segment for which the segment being described is subordinate	M	AN	1/12
HL03	735	Hierarchical Level Code Code defining the characteristic of a level in a hierarchical structure O Order	M	ID	1/2

RNE9FERENCE IDENTIFICATION Segment: PRF Purchase Order Reference

Usage: Mandatory

Max Use: 1

Purpose: To provide reference to a specific purchase order

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

PRF01

324

Purchase Order Number

Bealls assigned Purchase Order Number

7/7

PRF04

373

Date

Bealls assigned Purchase Order Date

8/8

RNE9FERENCE IDENTIFICATION Segment: PID Product/Item Description

Usage: Mandatory

Max Use: 1

Purpose: To describe a product or process in coded or free-form format

Notes: Beall’s requires vendors to indicate compliance with the Fair Labor Standards Act in the PID segment.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
PID01	349	Item Description Type Code indicating the format of a description S Structured	M	ID	2/2
PID03	559	Agency Qualifier Code Code identifying the agency assigning the code values VI VICS	M	ID	2/2
PID04	751	Product Description Code A code from an industry code list which provides specific data about a product characteristic FL Compliant with Fair Labor Standards Act	M	AN	17/17

RXEQPORTING DATE/ACTION Segment: TD1 Carrier Details (Quantity and Weight)

Usage: Mandatory

Max Use: 1

Purpose: To specify weight and quantity

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

TD101

103

Packaging Code

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material

CTN25 corrugated cartons

5/5

TD102

Lading Quantity

Number of cartons for the PO/Store

1/7

RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification

Usage: Mandatory (for Bealls Department Number)

Max Use: 2

Purpose: To specify identifying information

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

REF01

128

Reference Identification Qualifier

Code qualifying the Reference Identification

IV Vendor’s Invoice Number

DP Bealls Department Number

2/2

REF02

127

Reference Identification

Invoice number when REF01 is IV

Bealls Department Number when REF01 is DP

10/10

RXEQPORTING DATE/ACTION Segment: N1 Name

Usage: Mandatory

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
N101	98	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual BY Bealls Store Number	M	ID	2/3
N102	93	Name Free-form name	O	AN	3/3
N103	66	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer	M	ID	2/2
N104	67	Identification Code Code identifying a party or other code Bealls 3-character Store Number	M	AN	3/3

RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level

Usage: Mandatory

Max Use: 1

Purpose: To identify dependencies and the content of hierarchically related groups of segments

Notes: a new pack level must be provided for each carton within the PO/store occurrence.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
HL01	628	Hierarchical ID Number A unique number assigned by the sender to identify this segment in the hierarchical structure	M	AN	1/12
HL02	734	Hierarchical Parent ID Number Identification number of the next higher hierarchical segment for which the segment being described is subordinate	M	AN	1/12
HL03	735	Hierarchical Level Code Code defining the characteristic of a level in a hierarchical structure P Pack	M	ID	1/2

RNE9FERENCE IDENTIFICATION Segment: MAN Marks and Numbers

Usage: Mandatory

Max Use: 1

Purpose: To indicate identifying marks and numbers for shipping containers

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

MAN01

Marks and Numbers Qualifier

Code specifying the application or source of Marks and Numbers (87)

GM SSCC-18 and Application Identifier

2/2

MAN02

Marks and Numbers

Marks and numbers used to identify a shipment or parts of a shipment

10/10

RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level

Usage: Mandatory

Max Use: 1

Purpose: To identify dependencies and the content of hierarchically related groups of segments

Notes: a new item level must be provided for each UPC within the pack occurrence.

Data Element Summary

REF. DES.	DATA ELEMENT	NAME	ATTRIBUTES
HL01	628	Hierarchical ID Number A unique number assigned by the sender to identify this segment in the hierarchical structure	M	AN	1/12
HL02	734	Hierarchical Parent ID Number Identification number of the next higher hierarchical segment for which the segment being described is subordinate	M	AN	1/12
HL03	735	Hierarchical Level Code Code defining the characteristic of a level in a hierarchical structure I Item	M	ID	1/2

ILTINEM IDENTIFICATION Segment: LIN Item Identification

Usage: Mandatory

Purpose: To specify basic item identification data

105 Notes: Items must appear in eaches by UPC.

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

LIN02

235

Product/Service ID Qualifier

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP UPC (1-5-5-1)

2/2

LIN03

234

Product/Service ID

UPC

1/12

ILTINEM IDENTIFICATION Segment: SN1 Item Detail

Usage: Mandatory

Purpose: To specify the quantities associated with the item identified in the LIN at the item level.

105 Notes: Quantity must be a whole number, not a decimal value.

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SN102

382

Number of Units Shipped

Numeric value of units shipped by UPC as a whole number only, decimal values are not posted

1/15

SN103

355

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA Each

2/2

RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals

Usage: Mandatory

Max Use: 1

Purpose: To transmit a hash total for a specific element in the transaction set

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

CTT01

354

Number of Line Items

Total number of line items in the transaction set

The number of HL segments present in the transaction set

1/1

STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Data Element Summary

REF. DES.

DATA ELEMENT

NAME

ATTRIBUTES

SE01

Number of Included Segments

Total number of segments included in a transaction set including ST and SE segments

1/10

SE02

329

Transaction Set Control Number

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

9 This will be the same number as is in the ST segment (ST02) for the transaction set.

4/9

E. Bealls Sample Ticket Types and Placement Requirements
(see separate attachment)

F. Carton Label Samples

UCC128 Label Samples

Required Information by Zone:

A. From Name and Address

B. Ship to DC Name and Address

C. Ship to Postal Code

D. Carrier Information (Bill of Lading & PRO# if available)

E. 6 Digit Purchase Order Number

F. 3 Digit Dept. Number

G. Bar-Code of Mark/for Store Number

H. Mark/for Store Number and Name

I. Serial Shipping Container Code (Bar-Code & Human readable)

UCC128 Label Placement

Complex Case-pack Label Sample

From: ABC Company

1 Taylor Road

Edison, NJ. 08817

To: Beall’s Department Stores

Warehouse #50

1806 38^th Avenue East

Bradenton FL. 34208

PO#: 320034

Department #: 140

Case Pack Qty: 24

Case Pack Asst.: A

Carton ID: A1of 2

Total Cartons: 96

G. Expense Offset Policies

Error Code	Error Description	Expense Offset
150	ASN (EDI 856, for approved vendors)
151	No/Unusable/Late Advanced Ship Notice	$5 per carton
200	TRANSPORTATION
201	Shipping on a carrier not authorized in our Vendor Partnership Guide – Transportation and Routing Guide section for your shipping point and / or purchase order type. Shipments under 151 lbs are not shipped UPS Freight LTL collect	$275 plus inbound freight
202	Improperly sealing truckload shipment, or failure to supply accurate information regarding truckload/volume shipments within specified time frame or truck not being properly loaded.	$275 plus inbound freight
204	Shipping collect air freight without negotiating with the buying office and without contacting the Beall’s Traffic Office for air freight routing.	$275 plus inbound freight
206	Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing as instructed.	$275 plus full freight
209	Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the Distribution Center	$275 plus inbound freight, plus store delivery freight
210	Multiple Shipments made on the same or consecutive days from the same facility (less than truckload)	$275 plus full freight on the smaller or secondary order(s).
211	More than one shipment per Purchase Order	$275 plus full freight on the smaller or secondary order(s).
212	FOB shipping point mismatch – vendor pickup city and state incorrect	$275 plus full freight
250	PURCHASE ORDER COMPLIANCE
251	Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to our stores to meet the ad deadline.	$500 plus full freight to Stores plus late ship discount below
252	Merchandise shipped in violation of purchase order shipping window or against a canceled P.O.	Days late	Disc	Days early	Disc
		1-6	20%	1-13	10%
		7-13	30%	14-30	20%
		14 +	40%	31 +	30%
253	Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, quantities, prices or terms.	$275 plus all freight cost and 10% of item cost per unit or $100, whichever is greater. Effective 2/1/09: Shortage, 10% cost or $100 whichever is greater Overage, 50% cost or $100 whichever is greater Substitution, 50% cost or $100 whichever is greater
255	Advertised merchandise not shipped by seller at 28 days prior to the ad date must be shipped via Air Freight to Beall’s DC.	Vendor to pay 100% of Air freight charges
256	Advertised merchandise that will not be shipped by seller at 14 days prior to the Ad date must be shipped via Air freight direct to each store.	Vendor to pay 100% of Air freight charges to each store

Error Code	Error Description	Expense Offset
270	BILL OF LADING
271	No BOL or Inaccurate / insufficient detail in BOL, original invoice or UPS pickup record. Not using VICS BOL when shipping from outside of the FOB zone. Missing or incorrect information on BOL errors may include: Ship to address is incorrect Freight terms are not marked or marked incorrectly Wrong or no purchase order(s) listed Pallet or skid is provided instead of carton count Failure to list carton count and weight on each purchase order (especially when shipping multiple orders) Department number is not provided National Motor Freight Classification (NMFC) is not provided Failure to combine purchase orders on a single BOL	$275 plus full transportation cost
300	UCC-128 (for approved vendors)
301	Missing UCC-128 Label and/or 128 pack data in 856	$5 per carton
302	Poor quality UCC-128 label	$5 per carton
303	UCC-128 Bar-code located incorrectly on cartons	$5 per carton
304	UCC-128 format not correct	$5 per carton
305	Duplicate 128 numbers	$5 per carton
306	Multiple, conflicting UCC-128 labels	$5 per carton
350	CARTON IDENTIFICATION
351	Failure to mark outside of carton as required for your purchase order type.	$275 Handling Charge
400	PACKING
401	Failure to separate and pack merchandise as required for your PO type according to packing instructions.	$275 Handling Charge
402	Shipping cartons over the 50 lb. Weight limit or shipping banded cartons	$275 Handling Charge
403	Shipped multiple purchase orders or stores per carton	$275 Handling Charge
404	Failure to provide packing list information to the style, color, size level.	$275 Handling Charge
405	Improper sealing of full truckload or failure to properly document trailer and seal number (s).	$275 plus full transportation cost
406	Unnecessary packing materials	$25 per receipt and .25 per unit
600	UPC TICKETING / FLOOR READY MERCHANDISE
601	Merchandise not UPC marked	$25 per receipt, plus $.50 / unit
603	Merchandise is mis-marked	$25 per receipt, plus $.50 / unit
605	Poor Quality Vendor Supplied Bar-code	$25 per receipt, plus $.50 / unit
607	No / wrong retail on UPC tickets (where req.)	$25 per receipt, plus $.50 / unit
609	UPC missing human readable data	$25 per receipt, plus $.50 / unit
611	Merchandise is not ticketed with Beall’s UPCA.	$25 per receipt, plus $.50 / unit
613	Merchandise with Beall’s UPCA is mis-marked	$25 per receipt, plus $.50 / unit
620	No Hanger	$25 per receipt, plus $.50 / unit
621	Wrong Hanger	$25 per receipt, plus $.50 / unit
622	Hanger in carton, not on garment	$25 per receipt, plus $.50 / unit
623	Wrong hanger and hanger in carton, not on garmernt	$25 per receipt, plus $.50 / unit
624	Size indicator omitted	$25 per receipt, plus $.50 / unit
625	Size indicator incorrect	$25 per receipt, plus $.50 / unit
626	Size indicator not approved	$25 per receipt, plus $.50 / unit
630	Not folded as required	$25 per receipt, plus $.50 / unit

Error Code	Error Description	Expense Offset
600	UPC TICKETING / FLOOR READY MERCHANDISE
631	No size tape/circle sticker	$25 per receipt, plus $.50 / unit
632	No ticket	$25 per receipt, plus $.50 / unit
700	SHIPMENT ACCURACY
701	Removed from “Cross-dock” and moved to traditional processing	$50 per receipt plus $1 per unit
702	Failed Inspection and required 100% audit	$50 per receipt plus $1 per unit
703	Shipment and ASN does not match	$50 per receipt plus $1 per unit
800	INVOICE (EDI 810, for approved vendors)
801	Invalid Bealls-assigned PO number	$10 per invoice
802	Invoice amount out of balance: line item costs + freight – discounts differs from the total invoice amount	$10 per invoice
803	Invalid DUNS number	$10 per invoice
804	Invalid invoice number: invoice number is blank or has more than 10 non-blank characters	$10 per invoice
805	Invalid invoice date: invoice date is zeroes or blank or is not a valid date	$10 per invoice
806	Duplicate invoice number: PO#/Duns#/Invoice# combination already exists	$10 per invoice
807	Invalid store number: store number is blank or zeroes or does not match store number in PO	$10 per invoice
808	Invoice amount over max: invoice amount exceeds 10% of the amount ordered	$10 per invoice
809	Invalid UPC	$10 per invoice
900	TMS
910	Incorrect entry of weight, cube, carton count and/or shipment origin resulting in a TMS planned routing to be incorrect or unachievable	$275
920	Shipment routed on a carrier other than the one specified	$275 plus full freight
930	Freight not ready at pickup date and time requested through Webforms or excessive loading time impacting subsequent pickups	$275 plus full freight

Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date. We are unable to research requests older than 6 months from issue date.

All Penalties are subject to collection by Beall’s Department Stores and its Subsidiaries or Affiliates

B. Purchase Order Terms and Conditions (see separate attachment)

C. UPC/Ticketing Request for Information Form (see separate attachment)

Envelope and Group Mapping

EDI 850 (PO) Mapping

EDI 850 (PO) Samples

EDI 810 (Invoice) Mapping

EDI 856 (ASN - Advance Ship Notice) Mapping

G. Expense Offset Policies

H. Bealls Import Vendor Chargeback Violation Key (see separate attachment)

C. UPC/Ticketing Request for Information Form
(see separate attachment)

H. Bealls Import Vendor Chargeback Violation Key
(see separate attachment)