Vendor Partnership Guide

 

 

BDS RG2

 

Beall’s Department Stores

 

Domestic Transportation Routing Guide

 

For international shipments in which Beall’s is not the Importer of Record, please reference POE Shipments in Beall’s International Routing Guide.

 

Issued February 1, 2014

Effective: February 15, 2014 – July 31, 2014

 

This Transportation Routing Guide is valid only for purchase orders issued by:

 

Beall’s Department Stores

 

The instructions contained in this guide are only valid for purchase orders shipped:

February 15, 2014 – July 31, 2014

 

Please use the previous guide for all shipments prior to February 15, 2014.

 

This guide supersedes all previous Routing Guides and exception routing issued by Beall’s Department Stores.

 

It is the responsibility of the vendor to obtain the current Routing Guide in effect at the time of shipment. Beall’s Department Stores does not mail out routing guides. All instructions shown in this routing guide are transportation compliant terms and conditions of our purchase orders and must be followed when shipping to Beall’s Department Stores distribution center or direct to stores. All Bealls merchandise and non-merchandise vendors are required to use Bealls Routing Guide on all shipments that Bealls is paying the freight charges. A charge back will result for any, all violations to this policy. It is the responsibility of the vendor (or the vendor’s agent) to access and comply with all instructions of the most current issue of this guide. If you cannot fully comply with all instructions in this guide, you must contact Beall’s Transportation Department prior to shipping.

 

Our goal is to minimize transportation cost, while expediting the flow of merchandise to the floor. To that end we seek, where possible, full truck loads directly from the vendor’s facility to our distribution center.

·         Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to a charge back. The original shipment must have color and size integrity or is subject to return or charge back.

·         All changes within this routing guide are identified in red.

 

General Information

·         Only Beall’s Transportation Department can authorize changes to routing instructions.

·         Buyers cannot authorize routing and should not be contacted for routing instructions.

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window.

·         If a vendor calls the Transportation Department and receives routing instructions, the vendor is still required to comply with all of the listed requirements within this Routing Guide.

 

Our next update to the Routing Guide will be August 1, 2014

Beall’s Department Stores Routing Guide is available on our web site at www.beallsinc.com Go to “for vendors” and then click on “Bealls vendor relations”, select Transportation Routing Guide. 

 

 


Domestic Transportation Beall’s Transportation Routing Guide

 

Table of Contents  

I.        Routing Guide Changes and Key Points

II.      Contact Names and Numbers

III.   How to use This Manual

IV.    Shipments From California Zips 900 – 930 (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 250 lbs. or Less and under 25 cartons

Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or 10 non-stackable pallets

Shipments within the Commercial Zone

Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more

Air Shipments

Direct to Store Shipments (see Section VII)

V.      Shipments From Northeastern States (Includes: CT zips 068-069, NJ zips 070-079, 088-089, NY zips 100-116) (includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 250 lbs. or less and under 25 cartons

Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or 10 non-stackable pallets

Shipments within the Commercial Zone

Shipments outside of the Commercial Zone

Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more

Air Shipments

Direct to Store Shipments (see Section VII)

VI.    Shipments From Any State Outside of the Consolidation Zones (Includes Non-Merchandise Shipments)

Distribution Center Shipments

Shipments weighing 250 lbs. or Less and under 25 cartons

Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets.

Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more

Air Shipments

Direct to Store Shipments (see Section VII)

VII. Direct to Store Shipments (Includes Non-Merchandise Shipments)

VIII.                       Terms, Invoices and Damages

IX.    Sample Shipping Violations

X.      Samples of VICS Bill of Ladings

 

I.  Domestic Transportation Routing Guide Changes and Key Points

 

Issued: February 1, 2014

Effective: February 15, 2014 July 31, 2014

 

Please read each section carefully.

 

Routing Key Points

 

·         Due to new internal operations, it is critical that the Beall’s style number or Manufacturers style number is on all cartons whenever possible as defined in Section IV “Packing and Marking Requirements” of the main web page.

·         Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to charge back. The original shipment must have color and size integrity or is subject to return or charge back.

·         When completing freight terms on the VICS bill of lading for any shipment (except small package shipments) within the commercial zone, the vendor must complete the “Freight Charge Terms” by marking  “Prepaid” and in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window.

·         Beall’s current return policy is that any merchandise that is refused by Beall’s receiving docks will be shipped freight “Collect” back to the vendor on Beall’s designated LTL carrier. These shipments are refused and sent back to the vendor without obtaining any return authorization.

·         When completing the “Carrier Information” section in the VICS bill of lading, Beall’s will accept the carton quantities in either the “Handling Unit” or “Package” section. If your shipment is palletized enter the pallet quantity under the “Handling Units” and the carton quantity under the “Package” section. The total weight must include the pallet weight.

·         The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Beall's Department Stores.  Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty.  Our Buyers must be made aware of any changes to normal shipping points as soon as your company knows them.

 


 

II. Contact Names and Numbers

 

BEALL’S CONTACT LIST

Error Code Classification

For Requirements / Information Regarding

Contacts

Phone / Fax / e-mail

200 / 270

Transportation /

Bill of Lading / Carton Identification

Transportation Office

941.744.4658

941.747.4378 (fax)

traffic@beallsinc.com

 

Carton Packaging Information / Questions

Distribution Center

941.744.4855

kmiller@beallsinc.com

 

Delivery appointments

Transportation Office 

941.744.4419

250

PO Compliance

Buyer

941.747.2355

300 / 350

Cross-Dock Vendor Compliance

Store X-Dock / Packing & Carton Label Marking

UCC-128 Label–Inspection

Case-Pack X-Dock / Packing & Carton Label Marking- Inspection

EDI/ Merchandise Support

941.744.4366

941.745.2813 (fax)

EDIDepartment@beallsinc.com

600 / 700

Cross- Dock Operations

UPC Ticketing Accuracy

Shipment Accuracy Issues

EDI Merchandise Support

941.744.4366

941.745.2813 (fax)

EDIDepartment@beallsinc.com

 

Return to Vendors

38th Ave. D.C.

Or Buyer

941.744.4669

941.750.8100 (fax)

cpaff@beallsinc.com

 

Transportation Routing Guide Violations and Early / Late Shipments

All vendors

941.744.4658

941.747.4378 (fax)

traffic@beallsinc.com

 

Accounts Payable / Vendor Relations

Packing Violations

Vendors A-L

Vendors M-Z

941.744.4369

941.744.4404
accountspayable@beallsinc.com

 


 

III.  How to use this Manual

 

Are you using the right transportation routing guide for your purchase order?

 

The Beall’s Department Stores purchase orders range between 0100000 and 0699999. If your purchase order falls within this range, you will want to use this Routing Guide. If your purchase order falls outside of this range, do not use this routing guide. Please refer to the Beall’s Outlet Routing Guide, which is available on our Internet site at www.beallsinc.com under “for vendors” and click on “Outlet Vendor Relations”.

 

Where are you shipping?

 

The purchase order information should be used in determining if the shipment is to be routed to the distribution center or is a direct to stores shipments. This guide has been separated into sections based on geographical areas and then by weight breaks. 

 

·         If you are shipping less than 251 lbs. (actual or dimensional weight) and under 25 cartons, ship using United Parcel Service. (See “Shipments Weighing 250 lbs. or less” and under 25 cartons in your shipping location for details). 

·         If your shipment weighs between 251 lbs. and up through 7,999 lbs., or over 24 cartons, is less than 1,200 cubic feet and/or is less than ten (10) non-stackable pallets; follow the guidelines in sections IV, V or VI (based upon your shipping location).

 

Do you have questions regarding your Bill of Lading?

 

·         All vendors must use a VICS bill of lading (except shipments sent via small package carries, e.g. UPS, FedEx, etc.). 

·         Detailed information regarding the completion of a VICS bill of lading is listed within each section based upon the vendor’s shipping location.

 

Defining Commercial Zone

 

Commercial Zone = Shipments originating within this area are at the vendor’s expense from their dock to Beall’s consolidator.

 


 

IV. Shipments From California Zips 900 – 930 (Includes Non-Merchandise shipments)

 

Distribution Center Shipments

 

Shipments weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United Parcel Service

 

·         Ship to:

Beall’s Department Stores

1806 38th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.

 

UPS Size Limits

 

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

  • Packages can be up to 165 inches (419 cm) in length and girth combined.
  • Packages can be up to 108 inches (270 cm) in length.

How to measure your package size

 

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

 

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

·         Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

·         Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

inf_dim_weight

 


How to determine dimensional weight

 

Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.

 

inf_dim_weight_txt_2

 

Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets

 

Shipments within the Commercial Zone (California Zip Codes 900-930) utilize City Logistics & Transport, Inc. 

Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday). 

City Logistics & Transport

Zip Codes 900 to 930

Bill of Lading addressed to:  

Beall’s Department Stores

C/o City Logistics & Transport Inc

2016 E. University Drive

Rancho Dominguez, CA 90220

Telephone: 310.223.1010

Fax: 310.223.1018

Contact: Customer Service

Hours: 7:00 am to 6:00 pm Monday-Friday

Deliveries: 10:00 am to 2:00 pm

Must call 48 hours in advance to schedule a pick up (weekends and holidays not included)

 

When vendors are scheduling a pickup with the consolidator and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

 

Freight Charge Terms:

 

Completing the VICS bill of lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept this portion blank.

·         Shipping from within the Commercial Zone on the vendor’s truck or 3rd party carrier, terms should be marked in the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

 

General requirements for Beall’s Department Store shipments within the Commercial Zone. 

·         Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).

·         The vendor has the responsibility to arrange for the shipment to City Logistics & Transport (consolidator).

·         Within the commercial zone vendors may use City Logistics & Transport, their own truck or a 3rd party carrier to make deliveries, but must schedule a delivery appointment with the consolidator.

·         If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the merchandise is delivered to the consolidator is the official pickup date for Beall’s. Carrier must provide vendor's bill of lading to the consolidator.

·         The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).

·         Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship prior to the start of the shipping window and to ensure that the consolidator picks up within the designated shipping window.

·         If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

·         Vendors in the Commercial Zone are responsible for freight charges to move the shipments to the consolidator'. Therefore vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Bealls inclusive of full freight plus a $275.00 administrative fee.

 

Within the Commercial Zone: Bill of Lading Requirements for City Logistics & Transport, Inc.

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Do not prepare a manifest or master bill of lading for total purchase orders.

Bill of lading must state the following:

·         Ship from: Company name and shipping address

·         Ship to:

Beall’s Department Stores

C/o City Logistics & Transport, Inc.

2016 E. University Drive

Rancho Dominguez, CA 90220

·         List all purchase orders on one VICS bill of lading,

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order,

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”),

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

 

Documentation Exchange

 

·         City Logistics & Transport requires the original VICS bill of lading and one copy per purchase order of the VICS bill of lading. The pickup driver must sign the original and all copies.

·         City Logistics & Transport on dock deliveries will sign your VICS bill of lading, as well as issue a signed dock receipt.

 


 

Shipments Weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more - Truckload Shipments

 

Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual.  This will guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.

 

·         If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

 

Bill of Lading for Truckload Shipments

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Bealls Department Stores

1806 38th Ave E

Bradenton, FL 34208

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order number.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.    

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

 

Air Shipments

 

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

Direct to Store Shipments

 

Please see section VII, for detailed shipping instructions.

 

 


 

V. Shipments From New Jersey, New York Zips 100 – 116 and Connecticut Zips 068 – 069 Only  (Includes Non-Merchandise Shipments)

 

Distribution Center Shipments

 

Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday). 

 

Shipments Weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United Parcel Service

 

·         Ship to:

Beall’s Department Stores

1806 38th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.

 

UPS Size Limits

 

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

  • Packages can be up to 165 inches (419 cm) in length and girth combined.
  • Packages can be up to 108 inches (270 cm) in length.

How to measure your package size

 

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

 

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

·         Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

·         Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

inf_dim_weight

 

How to determine dimensional weight

 

Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.

 

inf_dim_weight_txt_2

 

Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets utilize National Retail Transportation (NRT)

 

All shipments from Northeastern states between 251 lbs. and 7,999 lbs. (actual or dimensional weight), or over 24 cartons, less than 1,200 cubic feet or less than ten (10) non-stackable pallets are routed to our consolidator NRT If your shipment exceeds any of these measurements please refer to Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments.

 

When vendors are scheduling a pickup with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

 

Freight Charge Terms:

 

Completing the VICS Bill of Lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept this portion blank.

·         Shipping from within the Commercial Zone on the vendor’s truck or 3rd party carrier, terms should be marked in the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”

·         Shipping from outside of the Commercial Zone, terms should be marked in the “Freight Charge Terms” as “Collect.”

 

Documentation Exchange

 

·         Two options: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the VICS BOL original plus one (1) copy per purchase order and the NRT driver will sign the original and all copies.

·         NRT will sign and issue a dock receipt when they accept a vendor’s delivery. NRT will not sign the VICS bill of lading.

 

National Retail Transportation’s Address and Phone Numbers:

B/L addressed to:  

Beall’s Department Stores

C/o National Retail Transportation

1624 16th Street, Building “C”

North Bergen, NJ 07047

Main Location number 201.863.3200

Delivery Appt.:  201.330.3635                                        

Delivery Hours:  7:00 a.m. to 1:00 p.m.

Must call 48 hours in advance to schedule a pick up (weekends and holidays not included)

 


 

National Retail Transportation’s Terminal Contact Information

 

Pickup requests should be made through the NRT website http://vendors.nrsonline.com or by calling 201.863.3200. First time users will need to create an account. For assistance with problems or questions with registration call 201.863.3200 and choose option 4. Direct all other questions or comments to customerservice@nrsonline.com

 

Commercial Zones Zip Code

 

New Jersey 070-079,088-089

New York 100–116

Connecticut 068–069

 

Non-Commercial Zone Zip Codes

New Jersey 080-087

 

Shipments within the Commercial Zone

 

General requirements for Beall’s Department Stores shipments within the Commercial Zone.

(New Jersey Zip Codes 070 - 079, and 088 – 089)

(New York Zip Codes 100 - 116)

(Connecticut 068 - 069)

·         Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).

·         Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday). 

·         The vendor has the responsibility to arrange for the shipment to NRT (consolidator).

·         Within the commercial zone vendors may use NRT, their own truck or a 3rd party carrier to make deliveries.

·         A delivery appointment is required for all deliveries over 50 cartons with NRT

·         NRT offers two options for document requirements: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the VICS BOL original plus one (1) copy per purchase order and the NRT driver will sign the original and all copies.

·         All shipments over 25 cartons must be palletized. The pallet dimension that Distribution Center recommends is 48 x 40.

·         One purchase order per pallet, do not mix purchase orders on pallets.

·         The consolidators will not accept shipments sent via small package carries (UPS, FedEx, etc.).

·         It is the vendor’s responsibility to ensure that NRT picks up within the designated shipping window.

·         If a vendor selects to use their own truck or a third party provider to make deliveries to NRT, the date the merchandise is delivered to NRT is the official pickup date. The carrier must provide vendor's bill of lading to the consolidator.

·         If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

·         Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Beall’s inclusive of full freight plus a $275.00 administrative fee.

 

Within the Commercial Zone: Bill of Lading Requirements for NRT

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable. 

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

C/o National Retail Transportation

1624 16th Street, Building “C”

North Bergen, NJ  07047

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”

 

Shipments Outside of the Commercial Zone

 

General requirements for Beall’s Department Store shipments outside of the Commercial Zone.

(New Jersey Zip Codes of 080 – 087)

·         Vendors must call to schedule a pick up no less than 48 hours prior to the shipment ready date and time taking into consideration weekends and holidays.

·         Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday). 

·         The vendor has the responsibility to arrange for the shipment to NRT (consolidator).

·         All shipments over 25 cartons must be palletized.

·         It is the vendor’s responsibility to ensure that the consolidator picks up within the designated shipping window.

·         If the carrier does not make the pick up on the scheduled day or if you have any problems with the service from our designated consolidator, call the Beall’s Transportation Department immediately.

 

Shipments outside of the Commercial Zone:  VICS Bill of Lading Requirements for NRT 

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

C/o National Retail Transportation

1624 16th Street, Building “C”

North Bergen, NJ  07047                                         

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Shipping from outside of the Commercial Zone, terms must be marked in the “Freight Charge Terms” as “Collect.”

 

Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments

 

Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual.  This will guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.

 

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting (800) 342.0333 or E.J. Brooks Company (800) 458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

 

Bill of Lading for Truckload Shipments

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Bealls Department Stores

1806 38th Ave E

Bradenton, FL 34208

·         List all purchase order (s) on your VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class. 

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         The freight terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”  

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

 

Air Shipments

 

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

Direct to Store Shipments

 

Please see section VII.

 


 

VI. Shipping From Any State and Zip Codes outside of the Consolidation Zones. Excludes NJ, NY zips 100 – 116, CT zips 068 – 069 and CA zips 900 - 930. (Includes Non-Merchandise Shipments)

 

Distribution Center Shipments

 

Shipments Weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United Parcel Service

 

·         Ship to:

Beall’s Department Stores

1806 38th Avenue East

Bradenton, FL. 34208

·         From any U.S. origin, ship Freight Collect via UPS. Contact the Inbound Transportation Department for UPS account number.

·         Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

·         If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.

 

UPS Size Limits

 

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

·         Packages can be up to 165 inches (419 cm) in length and girth combined.

·         Packages can be up to 108 inches (270 cm) in length.

How to measure your package size

 

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

 

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

·         Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

·         Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

inf_dim_weight

 

 


 

How to determine dimensional weight

 

Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.

 

inf_dim_weight_txt_2

 

Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets

·         All shipments originating outside of the consolidation zones weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets, are routed through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual.  This will guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.

·         Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday).

General requirements for Beall’s Department Store shipments for LTL shipments.

 

·         Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

·         All vendors must allow LTL drivers to perform the count on the largest handling unit only at the time of pickup.

·         No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

·         Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

·         It is the vendor’s responsibility to ensure that the carrier picks up within the designated shipping window.

·         If the carrier does not make the pick up on the date you requested through www.sterlingwebforms.com  or if you have any problems with the service from our designated carrier, call the Beall’s Transportation Department immediately.

·         Do not prepare a manifest or master bill of lading for total purchase orders shipped on one day.

·         If you are shipping pallets, you must give the number of cartons on your VICS bill of lading.

·         You must show both the number of cartons and the number of pallets on the bill of lading. (On the VICS bill of lading, pallets or skids are shown as Handling Units).

·         The vendor can call the nearest LTL Carrier Terminal to obtain National Motor Freight Classifications numbers (NMFC).

 

Documentation Exchange

 

·         The LTL Carrier requires the original VICS bill of lading and two copies.

·         The LTL Carrier will sign the vendor’s VICS bill of lading.

 

Freight Charge Terms:

 

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”

 


 

Bill of Lading Requirements for LTL shipments.

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

1806 38th Ave. East

Bradenton, FL. 34208

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order.

·         Provide weight by purchase order.

·         Provide department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”  Do not use 3rd Party billing.

·         The total weight in the carrier information section must include the pallet weight

 

Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments

 

Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual.  This will guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.

 

If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

·         The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

 

Bill of Lading for Truckload Shipments

 

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

·         Ship from: Company name and shipping address.

·         Ship to:

Beall’s Department Stores

1806 38th Ave. East

Bradenton, FL. 34208

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order number.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.    

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

·         Vendor must provide 2 bills of lading to the assigned driver.

 

Air Shipments

 

Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

·         Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4419

Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

Direct to Store Shipments

 

Please see section VII.

 

VII. Direct To Store Shipments (Includes Non-Merchandise Shipments)

 

All direct to store order requires Transportation involvement. Send a routing request for all DTS orders regardless of shipment size and Transportation will provide the correct routing.

 

Do not ship Direct to Store orders via a consolidator. To determine if your merchandise shipment is Direct To Store, follow your “ship to” address on your purchase order.  Any address other than: Beall’s Distribution Center #50, is a Direct to Store shipment.


 

Routing Request

Beall’s Transportation Department

Phone: (941) 744-4658 / Fax: (941) 747-4378 Email: traffic@beallsinc.com

 

The following information is required by our Beall’s Transportation Department to provide the carrier selection for your shipment. Please email or fax this form at least 48 hours before this shipment is ready for pickup.

 

Ready for pickup date:

 

 

 

Vendor Name:

 

Contact Name:

 

Pickup Address:

 

City/State Zip:

 

Phone Number:

 

Fax Number:

 

Total Pallets:

 

Are Pallets Stackable?

 

 

Double click table to enter shipment information.

 

 

Comments:

 

All shipments are shipper load and count. Beall’s will not authorize driver loads or counts. Please notify us of any changes to this information as soon as possible. Failure to provide accurate information may result in shipping violation penalties. If you have any questions, please contact us before you ship.

 

All Truckloads must be sealed with a metal bolt seal.

 

Follow these instructions if shipment is routed via UPS

 

·         From any U.S. origin, ship 3rd Party Billing via UPS. Contact the Inbound Transportation Department for new UPS account number.

·         Do not ship Direct to Store via UPS Consignee Billing.

·         Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

 

UPS Size Limits

 

UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

  • Packages can be up to 165 inches (419 cm) in length and girth combined.
  • Packages can be up to 108 inches (270 cm) in length.

How to measure your package size

To measure ground packages use the following formula:

Length + 2x Width + 2x Height

 

Step 1. Determining Length

·         Measure the longest side of the package, rounding to the nearest inch. This is your length.

Step 2. Determining Girth (2x Width + 2x Height)

·         Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

·         Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

·         Add these two numbers together. This is your girth.

Step 3. Add the length and the girth together. This is your package measurement.

 

inf_dim_weight

 

 


 

How to determine dimensional weight

 

Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.

 

inf_dim_weight_txt_2

 

 

Follow these instructions if shipment is routed via LTL

 

Direct to Store: Bill of Lading requirements

 

·         A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

·         Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets.

·         All vendors must allow LTL drivers to perform the count on the largest handling unit only at the time of pickup.

·         No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

·         Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

·         Do not prepare a manifest or master bill of lading for total purchase orders shipped in one day.

 

Bill of lading must state the following:

 

·         Ship from: Company name and shipping address. 

·         Ship to:

Beall’s Department Store, Store Number

Store Address

City, State Zip

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.   

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Carrier must call to schedule a delivery appointment.

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.

·         The “Third Party Charges Bill To” must show as:

Beall’s, Inc.

2100 47th Terrace East

Bradenton, FL 34203-3774

·         The total weight in the carrier information section must include the pallet weight


 

Follow these instructions if shipment is routed via Truckload

 

If the shipment is determined to be a volume or truck load quantity by the Beall’s Transportation Department:

·         Shipper is responsible for the carton count, loading, securing and sealing the trailer.  Beall’s authorized carriers do not require their drivers to count or assist in truck loading.  Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

·         The shipper is responsible for properly securing truckloads to ensure load integrity while in transit.

·         All truckload shipments must be sealed with a metal bolt seal only.  Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s will not accept deliveries without a metal bolt seal.

·         Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

 

VICS Bill of Lading Direct to Store

 

·         A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

·         Bill of lading must state the following:

·         Ship from: Company name and shipping address

·         Ship to:

Beall’s Department Stores, Store Number

Store Address

City, State Zip

·         List all purchase orders on one VICS bill of lading.

·         Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

·         Provide weight breakdown by purchase order.

·         Department number by purchase order (write in the section of “Additional Shipper Info”).

·         Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.   

·         Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.

·         Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.

·         Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.

·         The “Third Party Charges Bill To” must show:

Beall’s, Inc.

2100 47th Terrace East

Bradenton, FL 34203-3774

·         The total weight in the carrier information section must include the pallet weight

·         Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

 

Air Shipments

 

Beall’s, Inc. will accept collect air shipments only when the following conditions have been met:

·         You have negotiated with the buying office, and

·         Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

Prepaid air shipments do not require air authorization from our Transportation Department. Do not ship freight prepaid and add freight charges to the merchandise invoice.

 

 


 

VIII. Terms, Invoices and Damages

 

Terms

·         All routing exceptions must be approved prior to shipping and may only be given from the Beall’s Transportation Department. All exceptions must be received in writing from the Beall’s Transportation Department.

·         All purchase orders must be picked up within the shipping window as specified on the purchase order. Orders picked up early or late are subject to shipping penalties, or refusal.

·         It is the vendor’s responsibility to ensure that the consolidator or LTL carrier picks up within the designated shipping window.

·         Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. A sampling of more common penalties appears in the expense-offset section VIII of the Vendor Partnership Guide.

·         Carriers other than those assigned by Sterling TMS must call the Beall’s Transportation Department for a delivery appointment 2 business days in advance of the desired delivery. Call (941) 744-4417.

·         Vendors shipping merchandise, printed material, fixtures or any other items or materials from a "third party" are fully responsible for compliance with our routing instructions.

 

Product Invoice

 

·         If merchandise is marked and packed for each store individually, each store should be invoiced individually.

·         All invoices should be mailed under separate cover (e.g. not with the merchandise) unless sent electronically via EDI, to:

Beall’s Inc.

Attn: Accounts Payable

P.O. Box 25030

Bradenton, FL. 34206-5030.

·         We require that Sellers bill us for only one purchase order per invoice. Invoices with multiple purchase orders will not be processed for payment.

·         Please include your DUNs number on each invoice. Do not prepay freight and add freight charges to the merchandise invoice. Freight charges received without prior approval from the Transportation Department will be returned unpaid to the vendor.

·         Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. Penalties are subject to collection by Beall's Department Stores and its Subsidiaries or Affiliates.  A sampling of more common penalties appears in the expense-offset section VIII of the Vendor Partnership Guide.

 

Damaged Returns to Vendor

 

·         All vendors doing business with Beall's Department Stores must agree to provide a Return to Vendor Allowance percentage to be deducted off each invoice.

·         Beall's Department Stores will no longer process damaged returns.

 


 

IX. Sample Shipping Violations

 

SHIPPING VIOLATIONS AND PENALTIES

 

Any transportation or non-transportation violation of this Routing Guide will be subject to a charge back (regardless of merchandise value.)

Shipping violations will be subject to charge backs. See section VIII, Appendix “G” of the Vendor Partnership Guide.

The following violations are a sampling and not a total list of violations that may result in an expense offset to the vendor for shipments to Beall’s Distribution Center:

Exceeding free carrier allotted loading or unloading time

·         Vendors are required to combine all LTL shipments from the same location with the same destination to no more than one LTL shipment per week (Monday - Friday). 

·         Not using the VICS bill of lading.

·         Missing or incorrect information provided on the VICS bill of lading:

§  Ship to address is incorrect.

§  Freight terms are not marked or marked incorrectly.

§  Wrong purchase order is listed or no purchase order is listed at all.

§  Pallet or skid count is provided instead of carton count.

§  Failing to list the carton count, and weight of each purchase order.

§  Department number is not provided by purchase order.

§  Vendor must provide all information required in the “Carrier Information” section.

§  National Motor Freight Classification (NMFC) is not provided (Excluding consolidated shipments).

§  Uniform Classification is not provided.

·         Shipping before the first ship date or after the cancel date (Early - Late Debit Memos) (When shipping within the commercial zone, the receipt date used by Beall's is the date that the Consolidator receives the shipment.)

The following violation may result in an expense offset to vendors for shipments Direct to Store.

·         Failure to provide the purchase order number and the Store Number in the reference field for each carton.

·         Shipping Next Day and/or 2nd Day shipments without the written authorization of the Transportation Department.

·         Shipping under the wrong UPS account number.

 

X. Samples of VICS Bills of Lading